Senior Administrative Business Partner

Job Description

Job Description

Job Title: Senior Administrative Business Partner

Location: (South San Francisco, CA)

Duration: Contract - 3 months

Pay Range: $30/hr - $35/hr (W2)

Job ID: 409627

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking a Senior Administrative Business Partner to support a dynamic and fast paced Therapeutic Areas Squad within the Commercial organization. The role will drive operational excellence and ensure teams are positioned to achieve key business milestones. The position will cover a current FTE on leave. Extension is possible depending on FTE return, performance, and budget. Hybrid schedule with 3 days onsite, with an anchor day on Tuesday. Interview process: one phone interview (30 minutes) and one virtual panel (30 minutes). Previous Genentech experience is a plus. Experience with MyBuy and working with Marketing Directors on contracts is preferred. Experience will be weighted more than education.

Responsibilities:

• Expertly manage complex calendars and shared drives using Google Suite.
• Navigate Genentech IT systems, including cSuite and collaboration tools.
• Maintain relationships with internal and external stakeholders with a high degree of confidentiality.
• Plan and coordinate mid- to large-scale internal meetings and team offsites.
• Support logistics for meetings with external partners, including preparation and follow-up.
• Lead execution of internal events requiring virtual platforms and advanced technology setups.
• Contribute to meeting materials, agendas, note-taking, and follow-up actions.
• Draft communications on behalf of leaders and manage internal content platforms, including gSites, Spaces, and newsletters.
• Oversee logistics of office moves and space planning in collaboration with admin leads.
• Support recruiting logistics, including candidate hosting, interview coordination, and onboarding.
• Plan and manage team-building events, workshops, and training coordination.
• Handle vendor and speaker engagements, including contracts and payments.
• Maintain department org charts and assist in special projects as needed.

Functional Responsibilities:

• Provide direct administrative support to senior leadership.
• Coordinate key meetings and events, including planning sessions and field meetings.
• Support contracting processes and ensure timely agreement execution.
• Assist with planning and logistics for team offsites and network calls.
• Support onboarding of new team members.

Required Skills & Qualifications:

• Familiarity with Genentech preferred.
• Experience with MyBuy and Genentech contracting.
• 5 to 10 years of administrative, operations, or project management experience. Pharma or biotech experience preferred.
• Strong track record supporting senior leaders.
• Proactive and organized with the ability to prioritize and execute independently.
• Collaborative mindset with cross-functional experience. Trusted with confidential information and exercises sound judgment.
• Detail oriented with high standards for accuracy.
• Skilled in Microsoft Office and cSuite tools, including Gmail, Google Calendar, Google Sheets, Trello, and Zoom.
• Bachelor's degree or equivalent experience preferred.

Preferred Skills:

• Previous Genentech experience.
• Experience working with Marketing Directors on contracts.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.