Staff Accountant

Job Description

Job Description

Overview:

The Staff Accountant is responsible for executing full-cycle accounting functions. This role focuses on project-level accounting tasks, including accounts receivable and payable, job-based revenue recognition, payroll accounting, and monthly close activities.

**Key Responsibilities **

• General Ledger & Bookkeeping

· Monitor daily bank activity. Post and categorize all transactions accurately to the appropriate GL and customers.

· Prepare and post recurring and adjusting journal entries, including accruals for commissions, installation labor, subcontractor expenses, and battery allocations.

· Perform monthly account reconciliations to ensure the general ledger reflects accurate financial activity.

• Accounts Receivable & Revenue Recognition

· Reconcile A/R aging monthly and coordinate with sales and operations to follow up on outstanding balances.

· Ensure revenue is recognized only upon completed installations and financial triggers (e.g., installation) in accordance with GAAP.

· Reclassify deferred or unearned revenue as needed, ensuring no duplicate postings across services.

· Prepare necessary entries and documentation to support clean cutoff and matching of revenue and related costs.

• Accounts Payable & Vendor Management

· Enter and reconcile vendor invoices for materials, ensuring proper job coding and receipt verification before approval.

· Process payments to subcontractors and service providers, confirming documentation (e.g., W-9s) and 1099 eligibility where applicable.

· Reconcile vendor statements and resolve any discrepancies in billing or deliveries.

· Support month-end AP accruals for outstanding costs tied to specific projects.

• Payroll & Commission Accounting

· Review and validate commission data generated by the company’s internal systems based on job milestones and contract terms.

· Coordinate with project management and sales operations to confirm eligibility for initial and final commission payments.

· Maintain internal tracking schedules for commission approval and payment timing.

· Ensure all commission payments are properly recorded, allocated to the correct job or customer, and tied back to payroll disbursements.

· Record payroll journal entries to the general ledger and reconcile payroll-related accounts monthly.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2-3 years of accounting experience, preferably in a corporate environment.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.
• CPA or working towards certification is a plus.

You should be proficient in:

• Bachelor's Degree
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation