Administrative Assistant

Administrative Assistant for the Electrification Innovation Lab and Customer Experience Center

Payrate: $20.85 - $20.85/hr. The Administrative Assistant for the Electrification Innovation Lab and Customer Experience Center is responsible for maintaining a seamless, highly professional, and welcoming environment for both internal staff and external visitors. This role acts as the operational backbone of the Experience Center, ensuring that all physical spaces, collaboration areas, events, and client visits run flawlessly.

Environment & Space Management

• Maintenance & Organization: Ensure the entire Experience Center and its surrounding work environments are clean, orderly, organized, and fully operational at all times.
• Collaboration Areas: Maintain all collaboration zones, meeting rooms, and presentation spaces in a "presentation-ready" state. Proactively check for technical readiness, cleanliness, and proper supply stocking.
• Asset Tracking: Monitor and manage equipment, collateral, and supplies specific to the Experience Center.

Client Visits & Guest Hosting

• Visitor Experience: Serve as the primary point of contact and welcoming host for high-profile clients, customers, partners, and executive leadership visitors.
• Visit Coordination: Coordinate end-to-end itineraries for customer visits, including building access, agenda management, and guiding guests through the facility.
• Hospitality: Ensure a professional, hospitable atmosphere that reflects company standards and values.

Event Management & Catering

• Event Support: Plan, coordinate, and execute on-site events, workshops, product showcases, and team gatherings hosted within the Experience Center.
• Catering Logistics: Manage food and beverage requirements for client visits, meetings, and center-led events, including vendor coordination, menu selection, setup, and teardown.
• Scheduling: Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.

Qualifications:

• Experience: 2 years of experience in administrative support, office management, hospitality, or corporate event coordination.
• Organizational Skills: Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Communication & Interpersonal Skills: Professional demeanor, polished presentation, and strong verbal skills for hosting clients and executive stakeholders.
• Proactivity: A self-starter who anticipates needs, spots operational gaps, and resolves issues before they impact visitors or staff.

Pay Transparency: The typical base pay for this role across the U.S. is: $20.85 - $20.85 /hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.