Secretary

Secretary II

The Secretary II performs advanced clerical and administrative duties in support of school operations. Depending on the assignment, this position may entail registrar responsibilities and/or administrative support to building leadership, requiring strong organizational skills, attention to detail, and independent judgment in completing tasks.

ESSENTIAL RESPONSIBILITIES:

• Serve as the school's registrar, maintaining accurate student enrollment, transfer, and withdrawal records.
• Ensure accurate data entry into student information systems and generate reports as needed.
• Support building administrators with scheduling, document preparation, and project coordination.
• Prepare, maintain, and file confidential student and personnel records.
• Coordinate student registration and orientation processes.
• Serve as a liaison between the school, families, and District Office regarding student records and reporting.
• Assist in the preparation of reports required by the State and District.
• Assist in preparing materials and updating calendars/websites for school events or communications.
• Provide coverage for front office duties when necessary.
• Train and support other clerical staff as directed.
• Perform other such tasks and assume responsibilities as assigned by the Administrator from time to time.

QUALIFICATIONS:

• High school diploma or equivalent; associate degree or additional training preferred.
• Experience in a school office or administrative support role required.
• Strong knowledge of student information systems and data management (e.g., PowerSchool).
• Excellent communication, organizational, and technology skills.
• Ability to manage multiple tasks and maintain confidentiality.

KNOWLEDGE, SKILLS AND ABILITIES:

• Extensive knowledge of business English and modern office and secretarial practices and procedures.
• Requires an understanding of district wide, departmental and of applicable Board policies affecting departmental operations.
• Ability and skill in the proficient operation of desktop computer systems, phones and common office equipment.
• Ability to take and transcribe oral dictation.
• Ability to communicate effectively.

CERTIFICATE AND LICENSE REQUIREMENTS: None

WORK MONTHS: 10

SCHEDULE: 218 days per year; Monday - Friday; 7:00 a.m. - 3:00 p.m.