Administrative Assistant

Job Description

Job Description

Description:

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs

Your Role:

We’re looking for a sharp, upbeat Executive/Audit Assistant who brings both skill and positive energy to the table. If you love being the organized powerhouse behind a high-performing team and you’re excited to mix administrative excellence with real audit and accounting experience this role will keep you engaged and growing.

You’ll be a key player in our Audit Department, helping keep operations smooth, supporting important financial projects, and collaborating with a team that values clear communication, initiative, and a good sense of humor. If you’re motivated, detail-driven, and ready for a role where your impact is felt every day, we’d love to meet you

What Will You Do:

• Maintain and oversee Audit Archiving and Document Management.
• Assist with DGA election processes and other audit administrative projects as needed.
• Perform bill preparation with accuracy and precision.
• Prepare Status Reports with great attention to detail in a timely manner.
• Coverage of Audit Executive Assistants on an as needed basis.
• Ability to set up fill in forms and other higher-level applications skills.
• Prepare and format letters and report
• Proofreading
• Prepare and send engagement letters and supporting documentation to new clients.
• Attend to phone calls from clients and update the partner with the call list.
• Schedule executive meetings, including lunches and dinners.
• Get lunch for partner or partner meetings as needed.
• Other light errands as needed – FedEx, Post Office
• Greet and receive visitors.
• Prepare correspondence to clients or outside audit contacts.
• Coordinate and arrange dial-in and conference calls.
• Coordinate, assemble, and deliver audit reports and meeting packages.
• Schedule, book airfare, hotel, dining reservations, itinerary preparation, etc.
• Review partner credit card statements for accuracy, process payments, and submit expense reimbursements in a timely manner.
• Filing and organization of client documents.
• Scanning documents into the firm document management system
• Strict confidentiality is required.
• Other related duties as assigned.

What Do You Need to Succeed:

• High school diploma required.
• Competency in Microsoft Applications including Word, Excel and Power Point; Experience with Access is a plus.
• Ability to prepare and format reports in both Excel and Word with exceptional proof-reading skills.
• Attention to detail and high organizational skills.
• Strong verbal and written communication skills are a must.
• Strong problem-solving skills with impeccable multi-tasking abilities.
• Self-motivated with excellent organization skills
• Friendly and professional demeanor
• Ability to work well with a team and pitch in when needed

What will set you apart:

• Bachelor’s degree in accounting or business-related field preferred.

Physical Requirements:

• Standing, walking, crouching, and regular lifting up to 15 pounds
• Frequent use of hands and reaching with hands and arms
• Regularly talking, hearing, seeing, and sitting
• Moderate to loud noise level
• Risk of electrical shock

Salary Range: The salary range for this role is $65,000 - $80,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

• Accrue 15 PTO days annually, giving you time to rest and recharge.
• A 401(k) plan with quarterly employer match contributions, when eligible, to help you build your financial future.
• Ten paid holidays each year, plus one extra floating holiday for added flexibility.
• Summer work hours, to allow you to leave work early on designated dates.
• Hybrid work schedules, if applicable, to increase commute convenience.
• Comprehensive medical, dental, and vision coverage to support your health and wellness.
• Access to Flexible Spending Accounts to help manage eligible healthcare and dependent care expenses.
• Basic Life and AD&D insurance for added peace of mind.
• Voluntary Life and AD&D coverage for additional protection.
• Long-term Disability benefits to support you during unexpected challenges.
• Voluntary Critical Illness, Cancer, Hospital Indemnity, and Accident coverage for expanded financial security.
• Wellness activities to promote awareness of the importance of your health across all aspects of your life.
• Pet insurance options so your furry family members are covered too.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned .NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at View email address on us.fitly.work. W e collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.

Requirements: