Histology Supervisor

Position: Histology Supervisor

Location: 50 Eastdale Avenue, Poughkeepsie, NY 12603

Division: Pathology Laboratory

Department: Pathology

Classification: Exempt

Reports to: Director of Laboratory

About Premier Medical Group:

Premier Medical Group of the Hudson Valley is a leading multi-specialty medical practice dedicated to delivering exceptional, patient-centered care across multiple locations in New York. With over 550 employees and a strong provider network, we are committed to clinical excellence, operational efficiency, and outstanding patient experience. We strive to recruit and retain top-tier clinical and non-clinical talent that reflects our values, supports our mission, and drives our continued growth.

Summary/Primary Role:

The Histology Supervisor manages all histology and anatomic pathology laboratory operations, including staff supervision, workflow coordination, quality assurance, and LIS system administration. Under the guidance of the Lab Director, this role carries full operational accountability for the AP department, ensuring prompt, accurate testing and reporting of results within established timeframes. The Histology Supervisor functions within the scope of practice regulated by state and national governments as well as various accrediting agencies.

Principal Duties & Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time.)

Supervise histology staff including scheduling, performance evaluations, timecards, training, and annual competency assessments.

Work as a bench technologist approximately 50% of the time performing grossing, tissue processing, embedding, microtomy, staining, and coverslipping.

Manage specimen accessioning, case tracking, and turnaround time monitoring to ensure timely pathologist sign-out.

Coordinate daily workflow with the pathologists for case sign-out, report finalization, and quality review.

Administer the Orchard Enterprise Pathology (OEP) module for AP accessioning, resulting, and reporting.

Define and maintain AP report templates and ensure cancer registry reporting to the NYS Department of Health via ECLRS is current and compliant.

Manage reference lab send-out workflow and compendium for Dianon, Quest, and LabCorp interfaces.

Coordinate with IT on Orchard-to-Athena EMR interface for AP orders and results.

Lead validation studies for new tests, stains, and instrumentation in conjunction with the Lab Director and pathologists, including IHC implementation as services expand.

Maintain all AP procedure manuals, SOPs, and validation documentation per CLIA and NYS CLEP requirements.

Manage equipment maintenance schedules and vendor service contracts for AP instrumentation.

Prepare agenda and reports for quarterly pathology quality meetings and prepare minutes.

Facilitate proficiency testing, competency assessments, and continuing education tracking for AP staff.

Coordinate with Clinisys (Orchard vendor) on configuration changes and support tickets as needed.

Perform annual CLEP permit renewal including compiling GAR (Gross Annual Receipts) totals.

Maintain active HCS (Health Commerce System) coordinator access for ECLRS reporting and eCLEP duties.

Facilitate testing for xylene and formalin exposure for pathology employees upon hire and annually.

Perform specimen audits for each section of the laboratory and annual review of audit results.

Other duties as assigned.

Qualifications:

HT(ASCP) or HTL(ASCP) certification required.

Current NYS Histotechnologist or Clinical Laboratory Technologist license required.

Minimum 5 years of experience in histology or anatomic pathology.

Prior supervisory or leadership experience in a NYS-certified laboratory strongly preferred.

Experience with routine and advanced histologic techniques, laboratory workflows, and regulatory standards.

Experience with immunohistochemistry (IHC) techniques preferred.

Strong verbal and written communication skills.

Excellent attention to detail.

Ability to work effectively in a team environment and communicate with a diverse group of individuals.

Preferred: Experience with an anatomic pathology LIS (Orchard Enterprise, NovaPath, Sunquest AP, Beaker AP, or comparable).

Preferred: Bachelor's degree in a biological science or related field.

Supervisory Responsibility:

This position has direct supervisory responsibility for all histology and anatomic pathology laboratory staff, including scheduling, performance evaluations, timecards, training, and annual competency assessments. To effectively support staff and ensure operational continuity, the incumbent is expected to work on-site and be available during regular laboratory operating hours.

Expected Hours of Work:

An employee must work a minimum of thirty (30) hours each week to maintain full-time status for benefits purposes; however, the expectations of the position will require an average of forty (40) hours with overtime required as scheduled. Exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization.

The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee's base salary, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Premier Medical Group also offers a comprehensive set of benefits to complement the base salary. The base annual salary range for this position is $95,000 - $130,000.

Travel Requirements:

May be required to travel to other PMG sites based on operational needs. Travel is minimal.

Work Environment:

This position operates in a clinical outpatient setting and routinely involves direct interaction with patients, providers, and clinical staff. The work environment may involve exposure to infectious disease, bodily fluids, medical equipment, cleaning agents, and varying patient conditions. Standard precautions, PPE, and adherence to safety protocols are required at all times.

Physical Demands:

This is a safety-sensitive position, requiring alertness, sound judgment, and adherence to patient safety standards at all times.

Regularly required to stand, walk, and move between rooms throughout the day.

Frequent bending, reaching, and lifting or moving supplies and equipment up to 25 pounds.

Ability to communicate clearly in person, by phone, and through electronic systems.

Additional:

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Premier Medical Group will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an onsite role based in the Hudson Valley, NY. To effectively support staff and ensure operational continuity, the incumbent is expected to work on-site and be available during regular laboratory operating hours. Any deviations from this expectation, including remote work or modified schedules, must be approved in advance by the Laboratory Director and supported by an appropriate coverage plan. No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.

Premier Medical Group does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

Pay Range: $95,000 - $130,000 per year