Executive Assistant
Aureate Technologies Inc
Job Description
Job Description
Job Summary
The Administrative Specialist will provide high-level administrative support to the Director of Graduate Medical Education (GME). This role works closely with leadership to support the success of Duke’s GME programs, which include approximately 1,200 residents and fellows across 150 training programs.
The position involves collaboration with program directors, coordinators, and internal stakeholders, ensuring smooth administrative operations within a dynamic academic healthcare environment.
Key Responsibilities
Executive Administrative Support
- Provide direct support to the Director of GME, including complex calendar management
- Prepare reports, presentations, and official correspondence
- Coordinate internal meetings, including scheduling and logistics
- Manage documentation and materials for leadership meetings
Educational & Accreditation Coordination
- Track accreditation data, results, and trends within residency management systems (ACGME)
- Support institutional reviews and accreditation processes
- Assist in preparing the Annual Institutional Report
- Compile and maintain records related to residency match results
- Prepare materials for accreditation site visits
Committee & Meeting Support
- Support GME committees, including ICGME, GMEC, and related subcommittees
- Organize agendas, record meeting minutes, and ensure compliance with institutional requirements
- Maintain accurate and organized committee documentation
Special Projects & Program Support
- Coordinate logistics for CLER visits (every 18–24 months)
- Assist with trainee hearings, appeals, and related administrative processes
- Provide support for special projects and initiatives within GME
Qualifications
- High School Diploma or GED required
- Minimum 1+ year of high-level administrative experience
- Prior experience as an Executive Assistant strongly preferred
- Proven experience supporting senior leadership with complex calendar management (required)
- Experience in Graduate Medical Education (GME) or healthcare environment preferred
Vacancy posted 1 day ago
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