ADMINISTRATIVE ASSISTANT 3

Salary: $47,100.00 - $64,512.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: 15854
Department: State Board for Community & Technical Colleges (SBCTC)
Division: Education
Opening Date: 07/23/2026
Closing Date: 8/7/2026 4:59 PM Pacific


Description
View the complete description on our Jobs page.

Position Overview
The State Board for Community and Technical Colleges is seeking an Administrative Assistant 3 to provide administrative, fiscal, and operational support to the Educational Resources and Innovation team.
The primary purpose of this position is to support the team administratively, with a particular focus on meeting the needs and priorities of the Director of Educational Resources and Innovation. Working under the general supervision of the director, this position coordinates administrative processes, supports multiple projects and initiatives, maintains organized systems, and helps ensure timely communication and follow through.
This position reports to the Director of Educational Resources and Innovation. The position is headquartered in Olympia, however, hybrid work may be negotiated.
SBCTC Mission and Vision Statement

Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities. We challenge, empower and embolden ourselves and our colleges to deliver equitable higher education through anti racist policies that ensure economic vitality across Washington. Our values are focused on racial equity and social justice, accountability, community and culture building, service, humor, collaboration and innovation.

Duties

• Provide confidential and responsive administrative support to the Director of Educational Resources and Innovation and administrative support to the Educational Resources and Innovation team, including calendar management, correspondence, meeting coordination, travel arrangements, project support, and follow through on time sensitive priorities.
• Serve as a liaison among the director, team members, agency staff, college personnel, vendors, and other partners by coordinating communication, responding to requests for information, relaying assignments, tracking action items, and supporting timely follow-through.
• Coordinate and support in person, hybrid, and virtual meetings and events, including scheduling, agendas, meeting notes, registration, travel, facilities, virtual platforms, materials, presenter information, contracts, and related logistics.
• Prepare, proof, format, and distribute correspondence, reports, presentations, agendas, meeting materials, and other documents in accordance with agency standards, including accessibility requirements.
• Support the director in monitoring the team's budget throughout each fiscal year by tracking expenditures, maintaining fiscal records, reviewing budget activity, and identifying items requiring attention or follow up.
• Manage purchasing and fiscal processes, including purchase orders, invoices, contracts, vendor documentation, PCard use and reconciliation, travel reimbursements, and coordination with agency business services and contracts staff.
• Maintain the Educational Resources and Innovation webpage by coordinating content updates, reviewing information for accuracy and accessibility, removing outdated content, and ensuring the webpage reflects current programs, resources, and initiatives.
• Establish and maintain administrative procedures, shared files, tracking tools, calendars, and organizational systems that support team workflow, accountability, and timely completion of work.
• Explore, evaluate, and use emerging technology and innovative digital tools to improve administrative workflow, organization, communication, accessibility, and efficiency, while sharing practical recommendations with the director and team.
• Exercise sound judgment, discretion, initiative, and professionalism when handling confidential information, competing priorities, and time sensitive matters.
• Other duties as assigned.

Qualifications

• High school graduation or equivalent and three years of progressively responsible experience providing administrative support in a professional office environment.
• Demonstrated commitment to the system's vision to lead with racial equity and approach the work from a social justice, equity, and inclusion perspective.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Demonstrated ability to communicate clearly, professionally, and proactively with internal and external partners.
• Experience supporting fiscal or purchasing processes such as purchase orders, invoices, budget tracking, spending reports, travel reimbursements, procurement documentation, or PCard reconciliation.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and experience using online meeting platforms such as Zoom, Webex, or Teams.
• Ability to work independently, exercise good judgment, maintain confidentiality, take initiative, and follow through on assignments with limited direction.
• Ability to prepare accurate, professional, and accessible documents and maintain organized electronic records.
• Demonstrated interest in technology and innovation, including a willingness to learn new systems, explore emerging tools, and apply technology responsibly to improve administrative processes and workflow.
• Excellent collaboration and customer service skills and enthusiasm for supporting the work of Washington's community and technical colleges.

Supplemental Information
HOW TO APPLY Interested candidates may apply by submitting the following items:

• Letter of formal application that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.
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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.


Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.


Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.


Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.


Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026