Administrative Assistant

Vaccines Quality Records & Training Compliance Support

Support the administration of the Vaccines Quality Records & Training Compliance group in accordance with local and enterprise policies, procedures, and retention schedule activities. Assist with day-to-day operations of the Vaccines Records Room, including archiving, retrieval, scanning, and tracking of critical and noncritical physical record requests. Support and improve long-term inventory management and organizational logistics of the Vaccines Records Room ensuring orderly and inspection-ready state. This includes the tracking and shipping of records to/from off-site storage with any external vendors or partners. Provide documentation support to the Vaccines scientific community, including responding to inquiries and assisting with documentation needs. Collaborate with external partners to complete any required tasks. These external partners may include contract labs, external records storage, or Pharmaceutical groups outside of Vaccines. Perform all assigned duties in compliance with departmental procedures, quality standards, and applicable regulatory requirements.

Education and Experience:

Life sciences or technology related bachelors, preferred. Previous experience in pharma, preferred. High school diploma or Associates, required. Previous work in regulated environment, required.

Technical Skills Requirements:

Proficient with Microsoft 360, Office Suite and Adobe Acrobat Professional, preferred. Records and documentation management experience, preferred. Experience with documentation systems, preferred. Strong verbal and written communication skills, required. Moderate lifting of documents and/or boxes, sitting, standing, walking, required.