Administrative Assistant

Administrative Assistant

Hours: Monday Friday, 8:30 AM 5:00 PM

We are seeking a polished, organized, and dependable Administrative Assistant to support our leadership team and help keep daily office operations running smoothly. This is a great opportunity for someone who enjoys a variety of responsibilities including administrative support, recruiting coordination, HR administration, and office management. Legal Secretary experience is a plus.

Key Responsibilities

• Administrative & Office Support
• Human Resources Support
• Recruiting Coordination
• Payroll & Compliance
• Technology & Office Operations

Administrative & Office Support

Provide administrative support to leadership and department managers

Manage calendars, schedule meetings, and coordinate company events

Handle incoming mail, correspondence, and general office communications

Order office supplies and maintain inventory

Coordinate employee lunches, celebrations, and company events

Assist with office operations, vendor coordination, and office equipment

Support workspace setup for new and existing employees

Human Resources Support

Assist with new hire onboarding and orientation

Process and maintain employee paperwork and personnel records

Track PTO and attendance records

Support benefits administration and employee communications

Assist with 401(k), COBRA, and unemployment-related documentation

Help maintain accurate and confidential employee records

Recruiting Coordination

Post job openings and manage applicant flow

Source and screen candidates for open positions

Schedule interviews and coordinate hiring activities

Maintain recruiting records and applicant tracking systems

Build candidate pipelines for current and future hiring needs

Payroll & Compliance

Assist with payroll processing and employee record maintenance

Support compliance with company policies and employment regulations

Ensure accuracy of HR-related documentation and records

Technology & Office Operations

Coordinate equipment and system setup for new employees

Assist with office technology and equipment requests

Work with IT and vendors to ensure employees have the tools they need

Qualifications

5+ years of administrative support experience

Strong organizational and multitasking abilities

Excellent attention to detail and follow-through

Strong verbal and written communication skills

Professional phone etiquette and customer service skills

Ability to handle confidential information with discretion

Positive, team-oriented attitude

Ability to prioritize and manage multiple responsibilities effectively

Technical Skills

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Google Workspace (Gmail, Docs, Sheets, Drive, Calendar)

Strong computer and data entry skills

Preferred Experience

Legal Secretary background

Human Resources administrative experience

Payroll processing experience

Experience working with HRIS or applicant tracking systems

This role is ideal for a professional who enjoys being the go-to person in the office and thrives in a fast-paced, team-oriented environment.

Benefit Offerings

For full-time employment include 10 paid Holidays, medical, dental, vision, term life and AD&D insurance, long-term disability, employee assistance program, onsite gym, and a 401k plan.

Equal Opportunity Employer/Veterans/Disabled