Accounts Receivable Specialist

Summary The Accounting Receivable Specialist computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Communicate with the warehouse and marketing team about customers’ orders
• Bill customers
• Collect payment from customers and accurately record it into the system
• Process accounts and incoming payments in compliance with financial policies and procedures
• Maintain bookkeeping databases and spreadsheets
• Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies by and resolve customers’ billing issues
• Facilitate payment of invoices due by sending bill reminders and customer statements
• Generate reports detailing accounts receivable status
• Assist with Processing of Payroll cycles as required
• Run Payroll reports on Payroll cycles as required

Supervisory Responsibilities
This job has no supervisory responsibilities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Should understand the proper booking process for foreign currency transactions.

Education and/or Experience
High School diploma or equivalent and 3+ years related experience in processing
accounts receivable and payroll. Should understand the proper booking process for
foreign currency transactions. QuickBooks and Bamboo HR experience preferred.

Competencies
To perform the job successfully, an individual should demonstrate the following:

Customer Service
Works well with customers (internal/external); promotes a positive image of the
company; responds to requests for service and assistance; meets commitments; strives
to solve issues raised by customers.

Teamwork
Values the input and know-how of other employees; asks for help, when needed; offers
help to other employees, when needed; builds trust and respect among fellow
employees; takes actions that demonstrate consideration for the feelings and needs of
others; works with other departments toward a common goal.

Adaptability or Flexibility
Open to change and new information; adapts behavior and work methods in response to
new information, changing conditions or unexpected obstacles; able to deal with
frequent changes, delays or unexpected events.

Ethics
Upholds DHC’s Code of Conduct; treats coworkers and customers with respect;
behaves in a fair and ethical manner towards others; instills mutual trust and confidence;
honesty; maintains confidentiality.

Professionalism
Approaches others in a positive manner; reacts well under pressure; treats others with
respect and consideration regardless of their status or position; accepts responsibility for
own actions; follows through on commitments.

Communication
Speaks clearly and persuasively in positive or negative situations; listens and obtains
clarification; writes clearly and informatively; edits work for spelling and grammar; varies
writing style to meet needs; able to read and interpret information.

Continual Learning
Grasps the essence of new information; applying newly gained knowledge and skill on
the job; recognizes own strengths and weaknesses; pursues self-development; seeks
feedback from others and opportunities to master new knowledge.

Interpersonal Skills
Listens to others without interrupting; keeps emotions under control; open to other ideas
and willing to try new things; focuses on solving conflict, not blaming.

Diversity
Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural
differences; promotes a harassment-free environment.

Safety
Follows safety and security procedures; reports unsafe conditions; uses equipment and
materials properly.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, procedure manuals, and employee handbooks. Ability to write routine
reports, policy and procedures, and correspondence. Ability to speak effectively before
groups of peers and/or managers.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference, and volume. Ability to apply concepts of
basic algebra and geometry.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form. Ability to deal with problems involving several concrete
variables in standardized situations.

Computer Skills
To perform this job successfully, an individual must master QuickBooks, Company
payroll processing applications, and have proficient Microsoft Office skills. Must be able
to use common communication tools such as Slack, Teams, etc.

Physical Demands
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use
hands to finger, handle, or feel. The employee must occasionally lift and/or move up to
25 pounds.

Work Environment
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.

The noise level in the work environment is usually quiet.