Executive Administrative Assistant

HR On Demand (HROD) is a Texas-based, full-service HR partner helping global companies establish and grow their U.S. operations. We provide end-to-end HR solutions - from talent acquisition and payroll to compliance, employee relations, and organizational development. Backed by Fortune 500 HR leadership experience, we help businesses build compliant, high-performing teams and navigate the complexities of the U.S. market with confidence. We're posting this role on behalf of our client, a leader in robotics and intelligent optical systems. Role Overview The Executive Assistant will serve as a key operational partner to executives, managing schedules, facilitating communication, and ensuring day-to-day priorities are executed efficiently. This individual must be comfortable operating in an ambiguous, high-growth environment and be proactive in anticipating needs before they arise. This is a fully on-site position at our Hutto, TX facility. Mandarin/Chinese language proficiency is highly desired, given close day-to-day collaboration with our Taiwan-based engineering and leadership teams. Key Responsibilities Provide high-level administrative support to the CEO and executive leadership team, including complex calendar management, scheduling, and prioritization across time zones. Serve as a primary point of contact and communication bridge between executives and internal/external stakeholders, including our Taiwan-based engineering and leadership teams. Prepare, translate, and proofread correspondence, reports, presentations, and other documents in both English and Mandarin Chinese. Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries. Organize and support executive meetings - prepare agendas, capture action items, distribute notes, and track follow-through. Handle confidential information with the utmost discretion; serve as a trusted confidant to senior leadership. Manage ad hoc projects and special assignments as directed by executives, adapting quickly to shifting priorities. Coordinate logistics for VIP visits, company events, board meetings, and executive off-sites. Liaise with cross-functional teams (HR, Finance, Operations, IT) on behalf of executives to move initiatives forward. Manage office supply procurement, expense reporting, and vendor coordination tied to the executive office. Support onboarding logistics and administrative needs for executive-level new hires and visiting delegations. Perform general administrative duties including filing, data entry, document management, and office organization. Qualifications 3+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership. Mandarin/Chinese language proficiency (spoken and written) is highly desired, given close day-to-day collaboration with our Taiwan-based engineering and leadership teams. Bachelor's degree in Business Administration, Communications, or a related field preferred. Demonstrated ability to manage multiple priorities simultaneously and remain composed under pressure. Strong interpersonal and communication skills, with a high level of professionalism and emotional intelligence. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack). Experience working in a manufacturing, technology, or high-growth startup environment a plus. Comfortable operating in a dynamic, evolving organization where processes are still being built. Exceptional attention to detail, follow-through, and organizational skills. Ability to maintain strict confidentiality and exercise sound judgment. #J-18808-Ljbffr HR on Demand