Alumni Operations & Office Manager

Apply now to join FAU on its race to excellence. For more information on everything FAU has to offer, please visit Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account. Position Summary: Florida Atlantic University is seeking an Alumni Operations & Office Manager – Boca Raton, FL. The Division of Institutional Advancement is looking for an Alumni Relations & Office Manager to oversee the administrative and operational functions of the Alumni Office. The Alumni Operations & Office Manager supports the operational and administrative functions of Alumni Relations and Community Engagement, overseeing financial transactions, office operations, facilities coordination, alumni data management, and event logistics. This role serves as a central point of contact for alumni, volunteers, campus partners, and vendors while ensuring efficient, compliant, and service‑oriented operations. Summary of Responsibilities includes: Assists with budget and record-keeping functions for all programs, events, and initiatives of the Alumni Relations and Community Engagement. Assists the Foundation staff in handling the processing of alumni deposits and payment requests, account reconciliation, and monthly budget reports for the Alumni-related accounts. Responsible for initiating/processing financial transactions in Workday, including but not limited to Spend Authorizations, Expense Reports, Requisitions, and Invoices. Serves as the point of contact for facilities work order requests, equipment service requests, department parking meter code, and reservations. Serves as project manager for any facility upgrades, working with University Facilities, in executing the overall building vision for the Marleen and Harold Forkas Alumni Center. Serves as the Alumni team’s timekeeper and student team member lead, which includes responsibility for: OPS and student hourly time entry, work study coordination, overtime entry and leave entry, correspondence, records management, and monitoring of staff leave and vacations. Assists with management of the Alumni Association Board, coordinates the dissemination of Alumni Association materials, and receives funds designated for alumni programs and events. Coordinates the activities of the Alumni Association volunteers and handles all phone calls and emails, determining the appropriate disposition for each. Processes all phone, mail, and electronic information requests, including membership, address updates, event RSVPs, and the alumni locator service. Acts as a liaison between Advancement Services and various campus constituencies requesting alumni reports, labels, lists, etc. Coordinates scheduling and logistics for meetings and special events, including on-site supervision before, during, and after the meeting/event, as necessary. Supervises student worker(s). Manages and/or initiates ordering promotional items, name tags, and alumni recognition plaques, and other necessary purchasing for Alumni and Community Engagement. Communicates with vendors and/or University purchasing agents, as necessary. Oversees data input for all new Alumni Association members who join – annual, lifetime, through the FAU Campus Store each semester (approximately 5,000+ entries per year). Oversees all the collection and deposit of monetary transactions at home tailgate parties during the FAU Football season, and other events in accordance with Foundation policy. Processes annual FAU Alumni Association Endowed Scholarship Audit Forms in conjunction with the FAU Foundation. Assists with all relevant office mailings. Responsible for Alumni Association Board Meeting setup. Assumes job-related duties as assigned by the supervisor and the Central Institutional Advancement. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP), and much more. State retirement options, including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program Flexible work arrangement plans Sick Leave Pool Program Paid time off (eligible employees), including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at the President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers, visit us at Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Preferred Qualifications/Skills: Proficiency in Microsoft Office suite including Word, Excel, and PowerPoint. Experience is in higher education, alumni operations, or a related nonprofit environment. Supervisory or team leadership experience. Excellent written and verbal communication skills. High level of organizational skills and attention to detail. Salary: $70,000 - $75,000 per year. College or Department: IA: Alumni Affairs Location: Boca Raton Work Days and Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.; Nights and weekends as required. Application Deadline: 2026-06-23 Special Instructions to Applicant: This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice. APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodation, please call View phone number on click.appcast.io. 711 Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to View email address on click.appcast.io. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).