Administrative Support Assistant (OA)

Job Duties Provides accurate and reliable information on the administrative functions of the park, headquarters, regional office, or division. Interacts with managers, supervisors, and staff members on matters related to administrative services by attending meetings and serving on appropriate work teams/groups. Gives briefings on administrative topics; schedules events/meetings as necessary. Serves as a contact for the park and coordinates with the Human Resources Specialists in the Servicing Human Resources Office (SHRO). Refers managers and supervisors to SHRO regarding substantive human resource issues. Provides orientation for new employees on Entrance On Duty (EOD) dates; assists in the completion of their in-processing paperwork. Checks employees in and ensures the supervisor checks employees out upon separation. Serves as the primary administrative point of contact for the unit. Responsible for oversight of various administrative processes, which may include processing human resources, financial, procurement, property, and other administrative forms or documents for the unit. Collects data for the unit's operating budget, consolidates material into an annual unit budget; sets up controls to monitor expenses during the year; and recommends budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs for equipment parts, or services, and changes in the availability of funds. If applicable, may work closely with the budget analyst for the unit. Serves as an advisor to the unit on procedures for the procurement of goods and services, and within delegated authority purchases supplies, equipment, and services for the unit utilizing a purchase card or a blanket purchase agreement under micro-purchase authorities. Department of the Interior