Grants Administrator

Overview The Yale Faculty Research Management Services (FRMS) was established to provide comprehensive grants management support to departments across the University. The unit offers proposal development and submission, post‑award management, reporting, and metrics and serves as the primary client‑facing grants management unit. Required Skills and Abilities Excellent communication skills, both verbal and written, with outstanding organizational skills. Demonstrated superior customer service orientation and ability to work well under deadline pressures without sacrificing accuracy or customer service. Ability to handle a complex portfolio of work in an intensive multitasking, entrepreneurial environment. Knowledge of budgeting principles and exceptional attention to detail, with well‑developed organizational, analytical, and problem‑solving skills. Ability to work well as part of a team. Preferred Education, Experience and Skills Relevant grant experience in higher education. Working knowledge of federal, state, and sponsor regulations, guidelines pertaining to contract and grant administration. Thorough working knowledge of PC‑based tools including Microsoft Office Suite, database administration and other related software. Familiarity with electronic proposal systems. Knowledge of grant and/or contract methods, procedures, and processes of proposal development. Principal Responsibilities Advise and guide faculty and administrators seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission, ensuring compliance with sponsor requirements, University, School, Federal, and State policies. Cultivate and maintain strong working partnerships and effective communications with faculty, principal investigators, sponsors, OSP, and other key stakeholders, and guide faculty through changes in sponsor requirements. Play a key role in the development and continuous improvement of the grants management process; review and analyze client interactions, current processes, and submission quality, and make recommendations for improvements. Provide direction, training, and assistance to principal investigators and department staff in proposal development, including budgeting, interpretation of sponsor terms and policies, and University procedures; obtain all necessary clearances prior to authorization and submission; facilitate effective transfer of grants and contracts when investigators start at Yale. Review and prepare grant and contract proposals; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, indirect rates, etc.; ensure all required information is entered into the appropriate data systems. Review terms and conditions on proposal solicitations and award documents; collaborate with OSP to negotiate terms as necessary for interdisciplinary, complex, and non‑standard proposals and partner with OSP to facilitate agreements, including subcontracts, clinical trials, and State agreements to ensure conformity with University policies; approve and submit grant proposals in accordance with delegated authority. Analyze and understand complex information from multiple sources, including funding opportunity announcements, funding interest matches, and submission procedures to transmit proposals to OSP that result in a high first‑pass rate; obtain and communicate information on sponsor electronic research processes and procedures. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts; ensure key personnel are compliant with regulatory, University and other training mandates. Partner with OSP in working with sponsors on matters of proposal submission. Perform other duties as assigned. Required Education and Experience Bachelor’s Degree and three related professional/managerial work experience or an equivalent combination of education and experience. Equal Opportunity Employment The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract qualified persons from a broad range of backgrounds and perspectives. In accordance with federal and Connecticut law, Yale does not discriminate on the basis of sex, sexual orientation, gender identity, race, color, national or ethnic origin, religion, age, disability, veteran status, or other covered categories. For inquiries concerning Yale’s Policy Against Discrimination and Harassment, please contact the Office of Institutional Equity and Accessibility (OIEA). Yale is a tobacco‑free campus. #J-18808-Ljbffr