Administrative Assistant
$30 - $34 per hourAscend
Job Description
Job Description
Administrative Assistant
Job Description
The Administrative Assistant will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Assistant will also work resolving issues and executing on special requests. The successful Administrative Assistant will work with vendors and team members to ensure procedures are followed. Additional responsibilities for the Administrative Assistant include the following:
Responsibilities Include:
- Answering phones, greeting visitors, and providing administrative support to the management team.
- Preparing and updating files ensuring completeness and accuracy.
- Maintains calendar, triages incoming calls/correspondence and priority requests.
- Assisting and coordinating that all key assignments, deadlines, and projects are met.
- Utilizes strong organizational skills to manage multiple tasks and rapidly changing priorities. Keeps management team informed of progress or delays.
- Schedules and coordinates meetings for the management team, scheduling and setting up conference rooms, coordinating audio/visual needs and handouts, making food arrangements and communicating with team members as required.
- Draft correspondence as directed. This drafting requires a command of the English language as well as working knowledge of business letter formatting and grammar.
- Orders and renews subscriptions and processes dues payments.
- Reconciles purchasing cards and expense reports.
- Coordinates and confirms conference reservation and related travel arrangement for management team.
- Preparing presentations for the department and responding to correspondence on the management team’s behalf.
- Preparing expense reports and ensuring appropriate approvals are timely and submitted properly.
Position Requirements
- 2 years of previous Administrative Assistant experience
- Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
Education
- Bachelor’s degree preferred or similar work experience
Benefits
- PTO, PST, Medical, Dental, and Vision
Compensation
- $30 - $34/hrly
- Job Description Job Description We are looking for a bilingual admin who is proficient in both English and Mandarin Chinese. We are a small law firm doing primarily business litigation. Ideally, this person should have some experience working as a legal secretary. ...Suggested
$25 - $32 per hour
...boutique and well established law firm of Rad Law Group, A Professional Law Corporation seeks a self-motivated experienced Administrative/Legal Assistant with at least three to five years of experience to join our team at our San Jose office. The right candidate is...SuggestedRemote jobWork at office- ...divh2Sr. Administrative Executive Assistant/h2pLocation: Cupertino, CA 95014/ppJob Type: 04 months of contract on W2/ppOffices at least 3 days a week up to 5 days a week/ph3Job Summary/h3pThis role will be providing cross-functional administrative support to leaders in...SuggestedContract work3 days per week
$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Requirements Stable Internet connection...SuggestedRemote jobHourly payPart timeWork at officeWork from homeFlexible hours- ...As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely. respond to emails and phone calls. schedule appointments and manage calendars. prepare reports and presentations...SuggestedRemote work
$88.2k - $100.7k
...Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced...Full timePart timeWork at officeLocal area- ...growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning center ~ Not strong... .... Position Summary What you will get out of being an Administrative Assistant at Mathnasium: Learn to deal with the public,...Full timeWork at office
- ...Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information...Work at officeFlexible hours
- ...Compensation Paid Time Off Career Growth Opportunities Job Summary We are looking for a reliable and organized Administrative Assistant to support our daily office and shop floor operations. This position will assist with answering phone calls, writing and...Part timeWork at officeLocal areaFlexible hours
$100k - $125k
...Our offices are in Emeryville and Santa Clara, California. About the role: Atomic Machines is looking for a full-time Administrative Assistant to support our leadership team from our Santa Clara office. You'll be the operational backbone behind our executives, helping...Full timeWork at office$22 - $28 per hour
...Job Description Job Description Administrative Assistant I Location: Santa Clara, CA Pay Range: $22- $28 per hour DOE Work Schedule: Monday through Friday, 8:00 am to 4:30 pm Temp to Hire, Full Time, Onsite We are actively seeking an Administrative...Hourly payFull timeTemporary workWork at officeLocal areaMonday to Friday$145k - $165k
...boasts over 30 years of expertise in the power industry. We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple and combined cycle...Daily paidFull timeContract workTemporary workWork experience placementFor subcontractorWork at officeLocal areaFlexible hoursShift work- ...JOB DESCRIPTION Title: Administrative Assistant Location: Santa Clara, CA Type: Contract Pay range: $25.00-$32.00/hr on w2 (all inclusive) Key Responsibilities: • Clerical support; processing shipping and receiving packages, processing expense reports...Contract work
$50 - $60 per hour
...Administrative Assistant (Executive Support) | $50-$60/hr | Remote (San Francisco, CA)6-Month W2 Assignment | Weekly Pay + Benefits | Start Date: July 6, 2026 Please scroll to the bottom of this posting to review an important Candidate Safety & Fraud Awareness Disclaimer...Weekly payRemote workShift work- ...HCM Administrative Assistant Job Title: HCM Administrative Assistant Location: San Jose Job Type: Full-Time, Hourly M-F (Friday with option of remote) 8:00am-5:00pm | 1 hour lunch *Flexibility for Sunday Required Events* Job Summary: The Admin Assistant for Hope...Hourly payFull timeWork at officeLocal areaRemote workFlexible hours
- ...Description: Aquent is partnering with a globally recognized technology leader to find a highly organized and proactive Team Administrative Assistant for a contract opportunity. This role is ideal for someone who thrives in a fast-paced environment, can manage competing...Contract workWork experience placementWorldwide
- ...Aquent is partnering with a globally recognized technology leader to find a highly organized and proactive Team Administrative Assistant for a contract opportunity in Cupertino, CA. This role is ideal for someone who thrives in a fast-paced environment, can manage competing...Contract workWork experience placement
$38 per hour
...technology staff as well as Digital Transformation Services for all American Corporations. We are currently seeking a Sr. Administrative Assistant for our client in the Software domain. We value our professionals, providing comprehensive benefits and the opportunity...Hourly payContract workLocal areaImmediate startRelocationFlexible hours- ...Administrative Assistant Never a dull moment… that's life supporting a retail company! If you like running the show behind the scenes, wearing a lot of hats, and want a career with a good company, Robinson Oil may be just the place you've been looking for! What...
$22 - $26 per hour
...to be shared through in-person, online, and hybrid instruction. Position Summary What you will get out of being an Administrative Assistant at Mathnasium: Learn to deal with the public, and become the face of the Mathnasium learning center. Greet and serve...Hourly payWork at office- ...~ Summary We're looking for an Administrative Assistant who has a proven ability to work in a fast-paced team environment with sometimes high levels of ambiguity and independence. You have strong organization skills and the ability to prioritize multiple tasks. You...Hourly payContract workWork experience placementWork at officeRemote workWorldwide
- ...aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties. Most important Skill sets: Strong problem solving skills Attention to detail and accuracy Good...
$31.52 per hour
...Float Administrative Assistant PD/On-Call Position Job Category: Admin Part-Time Rate: $31.52 USD per hour Location: San Jose, CA 95126, USA Description On-call position. Shift is Monday Friday 8:30am 5:00pm. This on-call position is to cover the Program...Hourly payFull timePart timeLocal areaImmediate startMonday to FridayFlexible hoursShift work$33.95 per hour
...Experienced Administrative Assistant It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The pay rate or range for this position is: $33.95 per hour Job Summary...Hourly payWork experience placementWork at officeLocal area$45 per hour
...Our client, a leading financial services firm, is seeking a polished and proactive Administrative Assistant to provide high-level support to senior leaders and executives within a fast-paced corporate environment. This role requires exceptional organization, professionalism...Contract workWork at office$22.5 - $25.9 per hour
...Administrative Support Provides administrative support to a distribution center, including coordinating new hire onboarding, running... ...~ Commuter Benefits ~ Tuition Reimbursement ~ Employee Assistance Program ~ Adoption and Surrogacy Assistance Our goals...Hourly payPermanent employmentFull timeTemporary workNight shift$24 - $27 per hour
Working Hours: 4 hours per day. Working Style: Hybrid (Wed and Thur in office) Hourly Pay: $24-$27 Travel/meal/meeting room arrangements for non-Executive business travelers Order requests (snacks, office supplies, etc) from San Jose and North...Hourly payWork at officeLocal area- ...Administrative Assistant The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. Ministerial Duties These responsibilities...Work at officeLocal area
$20 - $23 per hour
...Administrative Assistant Share Apply Full-time $20.00 - 23.00 per hour Benefits: Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally Provides on-site staff meal Provides medical insurance to qualified full-time employees...Hourly payFull timeWork experience placementLocal area$20 - $22 per hour
...Administrative Assistant With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in San Jose, California. What you'...Hourly payWork at officeFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- administrative assistant work online from home San Jose, CA
- administrative assistant police department San Jose, CA
- operations assistant San Jose, CA
- part-time administrative assistant San Jose, CA
- operations assistant part time San Jose, CA
- team administrator San Jose, CA
- administrative associate San Jose, CA
- administrative assistant logistics San Jose, CA
- team assistant San Jose, CA
- business assistant San Jose, CA




