Administrative Assistant

On Behalf of our client we are looking for an organized Administrative Assistant for a nonprofit organization to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable.

Compensation: $55k-$65k + potential bonus

Monday-Friday 9:00am-5:00pm onsite

$450 stipend towards health insurance after 6 months

PTO, Sick Days

There is no medical, dental, vision, or a 401k in place

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

• Keep office spaces, storage areas, filing systems, and program materials well organized

• Manage purchasing and replenishment of office supplies

• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events

• Maintain paper and digital records

• Help with annual events

• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission

• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files

• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review

• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation

Requirements:

• Prior experience in an administrative, office support, or coordinator role.

• Strong organizational skills with the ability to manage files, supplies, and multiple priorities accurately.

• Proficiency in general administrative tasks such as data entry, scanning, filing, copying, and document preparation.

• Comfortable communicating with applicants, staff, vendors, and other stakeholders in a clear and respectful manner.

• Experience supporting events, meetings, or program logistics is preferred.

• Ability to monitor details carefully and maintain accurate records across both physical and digital systems.

• Familiarity with scholarship administration, application tracking, or document collection processes is an advantage.