Administrative Assistant

Summary: A huge opportunity has arisen as Vuba expands and opens up a new Distribution Centre in the US! Join us at an exciting moment of growth as we open a brand new Distribution Centre in the US! We’re looking for an organized and enthusiastic Administrative Assistant to be part of something special from the early days. This is a unique opportunity to help launch a new operation, and play a hands on role in shaping new processes and ways of working. As a founding member of the team, you’ll have the chance to make a real impact, grow with the business, and be part of a company that’s investing in its people, its technology, and its future. Responsibilities Maintain accurate inventory records in warehouse management or ERP systems. Conduct regular inventory audits and reconcile stock discrepancies. Generate inventory reports and track stock levels. Update records for incoming and outgoing goods. Process shipping and receiving documentation. Verify incoming shipments against purchase orders and invoices. Coordinate inbound and outbound deliveries with carriers and suppliers. Track shipments and resolve discrepancies. Process customer and internal orders through warehouse systems. Monitor picking, packing, and shipping activities to ensure accuracy and timeliness. Maintain documentation related to orders and returns. Schedule pickups and deliveries with transportation providers. Assist with planning storage locations and warehouse space utilisation. Support logistics and supply chain operations. Maintain warehouse documentation, reports, and records. Assist with compliance and safety documentation. Support warehouse management with operational reporting and audits. Communicate with internal departments, vendors, and customers. Qualifications and Experience Previous warehouse or administrative experience. Strong computer skills including Microsoft Excel and Office applications. Excellent organizational and communication skills. Attention to detail and accuracy. Time management and multitasking ability. Problem solving and analytical skills. Knowledge of warehouse operations and logistics. Ability to work in a fast-paced environment. Salary and Benefits $40,000 Regular Team Socials, Events and Celebrations. Company Bonus and Incentive Schemes. 11 Paid Time Off Days. Regular Training and Development Opportunities. Career Growth and Progression Opportunities – it’s a fast growing business! On Site Parking. Foodie Fridays – The company buys you lunch once a month! 3:30 PM Finish on Fridays. 2 'Admin Hours' a month. 401(k) Employee discounts Health insurance Paid time off #J-18808-Ljbffr VUBA STONE LLC