Office Manager New

Company Overview ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world‑class strategic decision‑making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives. Role Overview We are seeking an Office Manager (OM) for our San Francisco office to ensure a comfortable and supportive working environment. This role includes vendor management, administrative support for various team members, meeting and event logistics, leading office moves or expansions and supporting core internal functions. The OM reports directly to the Local Office Lead. Key Responsibilities Office operations and facilities Ensure the office runs smoothly, is welcoming, and is coordinated with all stakeholders. Support the Local Office Lead with general administrative tasks. Communicate relevant office updates and changes to the broader organization. Suggest office improvements for approval by leadership team (e.g., snack/beverage vendors). Ensure admins or receptionists keep all office and kitchen supplies stocked. Run office programs (e.g., company‑wide meetings, ergonomic supplies). Maintain a welcoming environment, including setup of new hire desks, office access, etc. Maintain updated office seating chart and support forward‑looking space planning. Assist with space planning, including moves and coordination of fit‑out or refurbishment works. Coordinate meetings: compile/distribute agendas, take/distribute minutes, reserve space for catered events & order lunch or coordinate with food vendor. Partner with other corporate departments on initiatives that affect the local office (e.g., IT on desk support; HR on headcount prediction; compliance on business continuity). Serve as a lead in the office and collaborate with local office leadership to ensure a positive experience for employees. Partner with office lead and leadership members to plan and execute office events (town halls, social events, client meetings, recruitment events). Maintain visibility into all office events and ensure the calendar of programming is appropriate. Dedicated Administrative Support for Aligned Leadership and Extended Leadership Team Members Manage travel (including aligned project team if managing client‑based travel). Manage and submit expenses in a timely manner. Support Statement of Work (SOW) tracking, ensuring full execution on behalf of the client. Ensure accurate calendar and scheduling support (internal and external as needed). Provide other support as needed. Budget, procurement and vendor management Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services). Negotiate and manage contracts for office‑related services, ensuring service‑level expectations, compliance, and value for money. Manage the office budget and coordinate with the finance department annually on the budget process. Team leadership and people management Line‑manage the admin and reception team, setting clear expectations, providing coaching, conducting performance reviews and managing workload allocation. Foster a high‑performance, service‑oriented culture within the team and act as an escalation point for complex or sensitive issues. Health, safety, and compliance Ensure compliance with local health and safety regulations and company policies, including emergency procedures, incident reporting, and regular drills. Serve as a primary contact for building security, access control, and physical security protocols. Global collaboration and support team leadership Collaborate closely with peer Office Managers worldwide to align standards, processes, and service levels. Plan team capacity with other offices to ensure appropriate coverage for leadership and key initiatives. Listen to internal clients and propose improvements to the global support service model. Qualifications Required Qualifications 5–7 years of experience in an office manager or equivalent role. Experience coaching and managing others. Strong written and oral communication skills. Ability to adapt, multi‑task, and prioritize effectively. Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint). Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce). Ability to lift 50 pounds. Willingness to work in our San Francisco office at least 60 % (3 days per week), with a 100 % in‑office presence during the first 3 months. Preferred Qualifications Willingness to take on various tasks. Strong interpersonal skills and desire to build relationships. Salary & Benefits The base salary range for this position is between $90,000 and $120,000. In addition to the base salary, you will be eligible for an annual discretionary performance bonus and a comprehensive benefits package. What We Value We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration. Equal Opportunity Employer ClearView Healthcare Partners (“CV”) is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law. #J-18808-Ljbffr