Secretary (OA)

Job TitleSecretary (OA)DutiesHelpDuties include but not limited to:Acts as liaison between the Associate/Assistant Director and the Assistant Director's staff throughout the medical center by providing accurate, timely advice on procedures, report requirements, and other matters necessary to implement the Associate/Assistant Director's policies, directives, and instructions.Assists the Associate/Assistant Director in his/her responsibilities as chair or facilitator of various committees/task forces, etc., coordinating meeting schedules with staff at the medical center, meeting location arrangements, preparing agenda, minutes and distributing necessary information needed for meetings.Controls the Associate/Assistant Director's activity schedule, establishes priorities, sets-up, reschedules or refuses appointments, accepts or declines invitations to meetings, arranges representation by a subordinate official when that is desirable.Receives visitors and telephone calls to the Associate/Assistant Director, determines nature of call or visit.Determines if visit or call requires the attention of the Associate/Assistant Director or other personnel or should be referred to a more appropriate staff member or department.Acts as surrogate for the Associate/Assistant Director for electronic mail communication.Independently schedules official committee and board meetings, including making reservations for meeting rooms and notifying all participants.Assists in implementing supervisor's intentions by contacting subordinate offices with requests for information and/or relaying instructions or suggestions.Critically reviews all outgoing correspondence prepared by all services to ensure conformance with regulations, grammar, format, typographical accuracy, assembly, line and staff co-ordinations, and other procedural requirements.Work Schedule: Monday-Friday, 8:00 a.m. - 4:30 p.m.Virtual: This is not a virtual position.Position Description/PD#: Secretary (OA)/ PD50149ORelocation/Recruitment Incentives: Not AuthorizedCritical Skills Incentive (CSI): Not ApprovedPermanent Change of Station (PCS): Not Authorized