Accounts Payable / Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented accounts payable / administrative assistant to support transportation operations in Moon Township, Pennsylvania. This Long-term Contract position focuses on administrative coordination, documentation accuracy, compliance tracking, and data review to help keep operational activities running efficiently. The role requires strong organizational skills, comfort working with web-based systems and Microsoft Office, and the ability to communicate clearly with internal teams, vendors, and external agencies.

Responsibilities:

• Maintain and organize operational records, invoices, renewals, and supporting documents to ensure accurate and timely processing.

• Review transportation-related data, perform audits, and investigate discrepancies to help resolve issues and improve reporting accuracy.

• Support compliance activities by tracking approvals, monitoring required documentation, and helping align records with internal standards and government program requirements.

• Use web-based applications and monitoring tools to oversee operational status, identify exceptions, and escalate concerns when needed.

• Coordinate with internal departments, external vendors, and transportation partners to address administrative and service-related matters.

• Prepare recurring reports on a monthly basis, summarize findings, and provide documentation that supports operational decision-making.

• Assist with tractor, linehaul, and transportation service administration by following established methods and completing required support tasks.

• Provide general administrative assistance, including written communication, record updates, and follow-up on outstanding items through completion.Ap/

• Experience in administrative support, transportation operations, systems administration, or a related business function.
• Strong documentation skills with the ability to manage records, invoices, audit materials, and compliance-related information accurately.
• Proficiency with Microsoft Office Suite and confidence using web-based applications and operational monitoring tools.
• Ability to analyze data, perform audit checks, and identify issues that require correction or escalation.
• Effective written communication skills and the ability to work with internal teams, vendors, and external agencies professionally.
• Strong time management skills with the ability to handle multiple priorities and meet recurring deadlines.
• Knowledge of transportation services, approval workflows, and compliance practices is preferred.
• High attention to detail and a consistent approach to following procedures and maintaining accuracy.