Executive Administrative Assistant to the Assistant Superintendent

Job Description Associate's degree required; 1+ years in school operations, bachelor's degree in a related field and/or background in human resources preferred. Salary per experience w/excellent benefits. Serves as Confidential Assistant to the Assistant Superintendent and the Personnel Office and is responsible for all duties associated with both, including but not limited to: Preparing correspondences and communications to various stakeholders, maintaining appointments and calendar events, managing the departmental budget and business accounts of the Assistant Superintendent/ Personnel Office and assisting Personnel department functions as needed. Manages the District's employment applicant tracking system and employment processes (pre‑hire) such as job postings, advertising, interview scheduling, applicant correspondences, interview preparations (resumes, screening tools, interview questions, prompts and other requirements needed for the interview team). Manages and maintains all personnel files for all active, archived and extra‑duty employees for the District and assists the Office of Athletics/Activities with the on‑boarding process for salaried and volunteer coaches and sponsors. Helps organize and schedule weekly, monthly, semi‑annual and annual meetings or any special events as requested by the Assistant Superintendent. Organizes and maintains departmental document systems and online resources and edits content for different platforms while serving as the liaison for vendor communications. Coordinates student teacher, intern or other field placements and observation requests from local colleges and universities with QV administrators and faculty members of all district school buildings. Maintains district‑wide absences for district employees including monthly and year‑end absence reconciliations. Other duties as assigned. #J-18808-Ljbffr TrulyHired