Administrative Assistant

Administrative Assistant

Job Title: Administrative Assistant

Location: Gascoyne, ND

Responsibilities

Job Duties and Responsibilities:

• Assist in administrative tasks for an office supporting an Industrial Mineral Manufacturing Plant.
• To work with safety as a top priority in order to minimize accidents and incidents.
• Oracle transaction task to include but not limited to:
• Raw material receiving
• Entering Maintenance material receiving
• Assist with month end inventory, Cycle counting, adjustments, discoverer reports in Oracle for open orders and FG inventory.
• Preparing shipping documents as needed. Printing required shipping documents (BOL's, Sales Orders, etc).
• Daily maintaining shipping traceability log, filing receiving paperwork and shipping paperwork.
• Coordinate as needed with customer trucks on product availability daily. Maintaining weekly shipment records to include tons shipped, number of trucks and on time shipments.
• Answering incoming calls as needed
• Oversee records retention and UPS/FED EX shipping as needed
• To maintain a high standard of housekeeping, good discipline and respect for peers and superiors.
• Able to manage multiple, concurrent projects working in a fast-paced environment.
• Willingness to learn and share assignments.
• Effectively deal with deadlines and changing priorities.
• Other duties may be assigned to meet business needs.

Operational Excellent / Lean Processes:

• Actively participates in the implementation of sustainable improvement processes, such as 5S, Kaizen, Daily Management Control, Standard Work and Problem Solving.
• Attend all OE training as it is deployed by the OE team.
• Suggestions – meet requirements monthly.

Note: Management reserves the right to assign or reassign duties and responsibilities to this job at any time

Qualifications

Education: High School Diploma or GED is required. Associates degree in Office Management or Business preferred.

Experience:

• Minimum two to five years' experience in office environment preferred.
• Detailed knowledge Microsoft Office required.
• Oracle E-Business experience preferred.
• Strong Organization skills/logistical skills.
• Self-motivated.
• Effective verbal and written communication skills.

Work Hours: Office hours are Monday thru Thursday 6:00 a.m. – 4:00 pm. Hours may vary depending on the scope of a specific project meaning subject to work overtime, holidays, weekends as necessary. Travel away from home is rarely necessary.

Working Conditions: While performing the duties of this job, the employee is regularly conducting work in a controlled office environment, sitting at a desk. May be in corporate meeting settings or may have exposure to plant areas, which include exposure to outside weather conditions as well as loud noise from equipment and dust from production processes.

Safety Equipment: No safety equipment required while performing the regular duties of this job. PPE would be required in plant areas and will be provided to you.

Training: A new employee hired to perform the duties of this position is required to be provided new employee training by a qualified individual or computer-based training. Training includes general safety, emergency response training, cyber security to mention a few.

Additional refresher safety training will be required annually or as dictated by MSHA/OSHA regulations.