Administrative assistant

Support the leadership driving global innovation! We are seeking a highly organized Administrative Assistant to provide advanced support to three global Vice Presidents within our IT function. This role is pivotal in managing a massive ecosystem of 900+ internal and external resources, handling confidential materials, and ensuring executive productivity.

What You Will Do

• Executive Support: Manage complex calendars across multiple time zones, coordinate global travel, and handle expense reporting.
• Communications: Screen high-volume digital communications and act as a liaison for internal and external stakeholders.
• Event Management: Lead logistics for Town Halls, Functional Reviews, and large-scale annual leadership events (off-site and virtual).
• Project Coordination: Track deliverables for key initiatives and maintain online collaboration sites and distribution lists.
• Talent Onboarding: Manage the end-to-end onboarding/off-boarding process for team members, including hardware and systems setup.
• Tech Champion: Act as a subject matter expert for user-based technologies, training other administrative staff on new tools.

What You Need

• Experience: 3+ years supporting Senior Leadership in a high-growth environment.
• Education: High School Diploma required; Associate or Bachelor's degree preferred.
• Technical Savvy: Proficiency in MS Office and an interest in technology-based services.
• Skills: Exceptional discretion, time management, and the ability to thrive in a fast-paced global landscape.

salary: $14 - $15 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

Coordinate travel arrangements and manage expenses; coordinate calendars and schedule appointments based on key business priorities (e.g. special projects, issues and escalations, time zone complexities), networking with other admins throughout IT and business divisions.
Answer, screen, and route emails and digital collaboration chat and provide responses to internal/external customer requests.
Attend VP special project and leadership meetings to provide logistical support and updates.
Manage logistics for Functional Reviews, Town Halls, and staff meetings, including proactive communications and agenda planning.
Organize off-site & virtual meetings and executive divisional events including logistics, preparation of presentations and materials, resolution of problems and facilitation of special meeting requests.
Provide support to projects and key initiatives to ensure completion of ongoing projects and special assignments, including tracking of key deliverables and generation of communications.
Play a pivotal role in planning, supporting, and running all logistics for the annual IT extended leadership event.

Skills

• Administrative

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.