AR & AP Specialist

Job Summary A stable, family-owned commercial mechanical contractor in Downers Grove, IL is seeking an AR & AP Specialist to join its accounting team on a direct hire basis. This role is ideal for an accounting professional with 3 to 5 years of experience who enjoys hands‑on work across accounts receivable, accounts payable, project billing, invoicing, and construction‑related financial administration. This is a strong long‑term opportunity with a company that has been in business for more than 80 years and is known for supportive leadership, employee retention, and a collaborative team environment. The AR & AP Specialist will work closely with project managers, operations teams, and accounting leadership to help maintain accurate billing, project cost records, and financial documentation for commercial construction projects. The work environment is professional, team‑oriented, and relationship‑driven, offering the opportunity to build strong internal partnerships while supporting critical accounting processes tied to active construction projects. Key Responsibilities Prepare and process customer invoices, project billings, and required supporting documentation. Monitor accounts receivable, follow up on outstanding balances, and assist with customer billing questions. Process accounts payable invoices, verify accuracy, and code expenses to the correct projects and cost categories. Coordinate with project managers and operations teams to collect billing details and maintain accurate accounting records. Track project costs, commitments, and billing status to support accurate project financial reporting. Maintain organized accounting documentation and assist with additional accounting and administrative tasks as needed. Compensation and Benefits Salary range: $55,000 to $75,000 per year. Employment type: Direct hire. Location: Downers Grove, IL. Required Qualifications and Skills Support project billing, customer invoicing, accounts receivable, and accounts payable processes. Track project costs, commitments, billing status, and financial documentation for construction projects. Partner with project managers, operations teams, and accounting leadership to maintain accurate project accounting records. 3 to 5 years of accounting, accounts payable, accounts receivable, billing, or related experience. Experience preparing invoices, reviewing vendor bills, coding expenses, and maintaining financial documentation. Strong attention to detail and accuracy when working with invoices, project costs, and accounting records. Ability to manage multiple priorities in a deadline‑driven accounting environment. Strong communication skills with the ability to work effectively with project managers, operations staff, customers, and accounting team members. Organized, dependable, and comfortable working in a hands‑on accounting support role. Preferred Qualifications Experience in construction accounting, commercial construction, mechanical contracting, industrial facilities, infrastructure, or a project‑based accounting environment. Familiarity with project billing, job costing, cost coding, retainage, commitments, or construction‑related financial tracking. Experience using accounting software, construction management systems, or ERP platforms. Strong problem‑solving skills and the ability to research and resolve billing or invoice discrepancies. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne Employment Services