Office Manager

Breaking Ground Office Manager

About Us: We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Located in the Chelsea, The Christopher offers 207 units of permanent, supportive housing to low-income New Yorkers, people living with HIV/AIDS, and chronically homeless individuals, including individuals with mental illnesses. The Christopher also provides housing for young adults who are aging out of foster care or have experienced homelessness. Good Shepherd Services provides comprehensive onsite social services, and Breaking Ground coordinates property management services.

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Christopher. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining tenant data/databases, and other office support functions. The Office Manager is an important point of contact for residents.

This position has a 35-hour work week, onsite.

Essential Duties and Responsibilities:

• Oversee the day-to-day administrative functions of the office
• Direct and answer tenant questions
• Manage and track accounts payable
• Prepare and track requisition and payment vouchers
• Maintain efficient and highly organized filing systems for tenant information
• Assist in the upkeep of online records and database systems
• Maintain and track the use of petty cash
• Manage office supplies
• Assist with the coordination and set up of tenant and staff events
• Assist with the building's annual recertification process
• Perform other related duties as assigned

Minimum Qualifications:

• Two years of experience in administrative support or related position
• High School diploma, GED, or equivalent
• Ability to work with a diverse, special needs population
• Ability to handle high-priority tasks simultaneously
• Superior organizational and interpersonal skills
• Computer proficient, experienced in Microsoft Word, Excel, Access

EOE/M/F/Vet/Disabled