Trusts & Estates Legal Assistant

POSITION OVERVIEW We are searching for an experienced Trusts & Estates Executive Assistant to provide high‑level administrative and executive support to attorneys within Manders Sachs in Nashville, Tennessee. This fully onsite role manages attorney workflows, coordinates client communications, prepares estate planning documents, supports probate and trust administration matters, and delivers exceptional client service. RESPONSIBILITIES Manage complex attorney calendars, meetings, deadlines, travel, and executive administrative responsibilities while supporting daily practice operations. Draft, revise, proofread, and coordinate execution of estate planning documents, correspondence, engagement letters, signature packets, deeds, wills, trusts, and powers of attorney. Coordinate probate and trust administration matters, including client intake, conflict checks, deed recordings, annual reports, and tracking filing deadlines. Serve as the primary point of contact for clients, beneficiaries, fiduciaries, financial advisors, accountants, and other professionals while providing exceptional client service. Prepare attorney time‑entries, review prebills, coordinate client billing, monitor outstanding balances, and assist with financial administration. Maintain organized electronic and physical files while collaborating with attorneys, paralegals, accounting, and records teams to ensure timely completion of client matters. QUALIFICATIONS 5+ years of executive assistant, legal assistant, or administrative experience within a law firm or professional services environment. Prior experience supporting trusts & estates, estate planning, probate, tax, or trust administration practices strongly preferred. Strong organizational, communication, proofreading, and client‑service skills with exceptional attention to detail. Advanced proficiency with Microsoft Office Suite, Microsoft Teams, document‑management systems, and legal‑time‑keeping or billing software. Demonstrated ability to manage multiple priorities, maintain strict confidentiality, and work independently in a fast‑paced environment. COMPENSATION AND BENEFITS Competitive salary range from $70,000–$80,000, commensurate with experience. 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