Licensing Manager

Job Description

Job Description

For over 30 years, First Continental Mortgage (FCM) and its affiliates, have shared a common purpose to help families realize the American dream of owning a home! FCM is a full-service, FNMA, HUD and VA approved national mortgage lending firm. We specialize in partnering with Home Builders as well as retail production. FCM funded $2.6 Billion in 2024 through affiliated business arrangements with 10 different home builders, 5 of which rank in the Top 65 Home Builders in the country.

FCM is currently seeking a Licensing Manager . This role will report to the Chief Compliance Officer.

Position Summary

The Licensing Manager is responsible for overseeing and administering all aspects of the state and federal mortgage licensing program for FCM and its affiliates, including regulatory reporting requirements and corporate compliance obligations. This position ensures the company and its mortgage loan originators remain properly licensed and in good standing across all jurisdictions. The role serves as the primary administrator for NMLS activities, regulatory filings, Mortgage Call Reports (MCRs), Secretary of State filings, and licensing compliance initiatives. The Mortgage Licensing Manager partners closely with Compliance, Accounting, Human Resources, and Operations to ensure adherence to all applicable regulatory requirements and to support the organization's growth and business objectives.

Essential Duties and Responsibilities

Licensing Administration

• Manage and maintain company and individual mortgage licenses across all applicable state jurisdictions.
• Prepare, submit, and track new license applications, amendments, renewals, sponsorships, terminations, and other licensing-related filings through NMLS and agencies.
• Monitor licensing requirements, deadlines, and regulatory changes to ensure ongoing compliance.
• Maintain accurate licensing records, documentation, and regulatory correspondence.
• Research licensing requirements for new state expansion initiatives and coordinate licensing applications and approvals.

NMLS Administration

• Serve as the organization's primary NMLS administrator.
• Manage company and individual records within NMLS, including sponsorship requests, MU filings, and license status updates.
• Coordinate annual license renewals and continuing education requirements for Mortgage Loan Originators (MLOs).
• Ensure the accuracy and completeness of all NMLS records and filings.

Regulatory Reporting and Compliance

• Prepare, review, and submit all required state and federal regulatory reports in accordance with applicable deadlines.
• Manage the timely and accurate filing of quarterly and annual Mortgage Call Reports (MCRs) through NMLS, including Residential Mortgage Loan Activity (RMLA) and Financial Condition (FC) components.
• Coordinate with Accounting, Operations, and Compliance teams to collect, validate, reconcile, and report required data.
• Prepare and submit state-specific annual reports, financial statements, surety bond updates, and other regulatory filings.
• Monitor changes in mortgage licensing laws, regulations, and reporting requirements and communicate impacts to management and business stakeholders.
• Maintain supporting documentation and audit trials for all regulatory submissions.

Corporate Compliance and Secretary of State Filings

• Manage corporate registrations and business entity compliance with state Secretary of State offices.
• Prepare and file annual reports, foreign entity registrations, registered agent updates, name changes, mergers, withdrawals, and other corporate maintenance filings.
• Maintain corporate records, certificates of authority, certificates of good standing, and related documentation for all legal entities.
• Ensure all entities remain in good standing in states where the company conducts business.

Process Management and Reporting

• Develop and maintain licensing, reporting, and compliance calendars to ensure timely completion of all filings and obligations.
• Create and maintain reports, dashboards, and tracking tools related to licensing and compliance activities.
• Identify opportunities to improve processes, controls, and efficiencies within the licensing and regulatory reporting functions.
• Assist in the development and maintenance of policies and procedures related to licensing, regulatory reporting, and corporate compliance.

Cross-Functional Collaboration

• Partner with Human Resources on the onboarding, transfer, and termination of licensed employees.
• Work closely with Compliance, Accounting, and Operations teams to support regulatory and business initiatives.
• Provide guidance and subject matter expertise regarding licensing and regulatory requirements impacting company operations.

Qualifications

• Bachelor's degree in Business Administration, Finance, Legal Studies, Compliance, or a related field, or equivalent professional experience.
• Minimum of 5 years of experience in mortgage licensing and NMLS administration.
• Strong knowledge of NMLS, SAFE Act requirements, Mortgage Call Reports (MCRs), and state mortgage licensing regulations.
• Experience managing multi-state licensing programs and regulatory reporting requirements.
• Knowledge of Secretary of State corporate filing requirements and business entity maintenance.
• Strong organizational, analytical, and project management skills.
• Excellent verbal and written communication skills.
• Advanced proficiency with Microsoft Office applications, particularly Excel.

Preferred Qualifications

• Experience supporting multiple entities.
• Experience within a mortgage banker, mortgage lender, correspondent lender, or financial services organization.
• Compliance certifications or industry designations are a plus.
• Located in Houston or Austin.

What FCM Offers

Medical, Dental & Vision | FSA, Life, Supplemental Life, Long Term Disability and Supplemental Insurance | Vacation & Sick Time | 401k

FCM and its Affiliates are Equal Opportunity Employers.

To learn more about FCM and our growing team, please visit our website at