OFFICE MANAGER / EXECUTIVE ASSISTANT

Job Description Job Description OFFICE MANAGER / EXECUTIVE ASSISTANT
Full-Time | On-Site
Starting Salary: $60,000
We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration.
This role is ideal for someone who thrives on structure, systems, and ownership .

KEY RESPONSIBILITIES
Accounting, Finance & Admin
Daily management of QuickBooks
Send and track bank wires
Create and manage purchase orders
Support tax collection and compliance
Track insurance policies and ensure compliance

Systems, Data & Organization
Advanced Excel work (trackers, dashboards, reports)
Transfer whiteboard planning into Excel and keep current
Maintain corporate master to-do list and hold accountability

Logistics & Supply Chain
Book domestic freight and trucking
Coordinate air and ocean freight from China
Place and manage China supply orders

Legal & IP
Search and file trademarks

️‍ HR & Company Operations
HR coordination and compliance support
Employee records and onboarding assistance
Coordinate company events (Christmas party, team events)

✈️ Executive & Personal Support
Book business and personal travel
Calendar management and executive support
Light copywriting and special projects

REQUIRED SKILLS
Expert-level QuickBooks
Advanced Excel skills
Exceptional organization and follow-through
High level of discretion and professionalism
Ability to manage multiple priorities independently

LOCATION
On-site only (not remote)

WHY THIS ROLE
$60,000 starting salary
Leadership-facing, high-impact position
Real ownership and responsibility
Long-term growth opportunity