Office Manager

The Office Manager oversees day-to-day office operations and supports the CEO and CFO

with accounts payable, payroll and general accounting functions.

Key Tasks and Responsibilities:

Manage day-to-day office operations, including supplies, equipment, vendors and

service providers.

Serve as the primary point of contact for phone calls, email, visitors and vendor

inquiries.

Process accounts payable: enter vendor invoices, verify invoices are coded to the

correct job and item number, and process checks for open invoices.

Process weekly and bi-weekly payroll for employees and allocate cost to jobs.

Maintain employee records and coordinate new-hire paperwork and benefits

enrollment.

Assist with monthly billing of cost-plus construction clients, recording closing

statements, draw requests for land development LLCs, and loan and investor

payments.

Maintain organized electronic and paper filing systems.

Skills and Attributes:

Accounts payable and payroll processing experience required.

Strong computer skills; proficient with Microsoft Word, Excel and Outlook and quick

to learn new software and online platforms.

Degree in Accounting or Business preferred; equivalent experience considered.

Able to prioritize and multi-task in a fast-paced environment.

Able to handle confidential information in a discreet, professional manner.

Eye for detail – accuracy is imperative.

Self-starter able to work independently and display initiative.

Excellent oral and written communication skills.

Excellent organizational skills.

Familiarity with residential construction a plus.

5 years experience in office management, bookkeeping or accounting.