Contracts Administration Coordinator

Job Description

Job Description

Position: Contracts Administration Coordinator

Industry Focus: Contracts Administration

Location: EPG Corporate Office

Employment Type: Full-time

Work Arrangement: Hybrid

Salary: $63K- 67,925

Benefits: Health, Life, and Dental Insurance, Paid time off, and 401(k)

Employ Prince George’s is committed to empowering job seekers with the skills and training necessary to excel in high-demand industries. We collaborate with businesses, community organizations, and workforce partners to strengthen employment opportunities and support economic growth.

Position at a Glance

We are seeking a detail-oriented Contracts Administration Coordinator to lead the administration, execution, and continuous improvement of EPG’s contracts and procurement functions. This role ensures the contractual and operational infrastructure supports organizational compliance, program delivery, fiscal accountability, workforce system operations, and growth. The Contracts Administration Coordinator manages the full life of a wide range of agreements—including vendor, training provider, subrecipient, consultant, service, lease-related, and interagency agreements—and ensures all contracts are properly developed, reviewed, negotiated, executed, monitored, and closed out in alignment with federal, state, local, funder, Board, and organizational requirements.

Employ Prince George's is committed to the hiring of qualified local residents and supporting the growth of our community.

Scope of Responsibilities

• Lead the full lifecycle of contracts from intake through closeout, including drafting, negotiation, execution, amendments, renewals, and record retention.
• Draft, review, and revise a broad range of agreements such as MSAs, subrecipient agreements, MOUs/MOAs, consultant agreements, data-sharing agreements, and grant-funded contracts.
• Serve as EPG’s internal expert on contract language, terms and conditions, scopes of work, budgets, deliverables, payment schedules, and compliance expectations.
• Evaluate contract requests for completeness, funding alignment, procurement compliance, scope clarity, and risk exposure.
• Track contract terms, expiration dates, deliverables, reporting requirements, payment caps, and compliance issues.
• Maintain and improve contract templates, standard clauses, workflow tools, checklists, and standard operating procedures.
• Support procurement planning and development of solicitations, including RFPs, RFQs, scopes of work, evaluation criteria, timelines, and award notices.
• Monitor the development and administration of training provider agreements, ensuring alignment with funding streams, pricing, credential requirements, and reporting expectations.
• Ensure contract documents accurately reflect grant requirements, allowable costs, budget limits, and approved activities.
• Develop tools such as compliance checklists, reporting trackers, dashboards, and risk logs to support contract monitoring.
• Supervise Contracts & Operations staff, establishing priorities, workflows, performance goals, and accountability standards.
• Ensure all contracts comply with applicable laws, funder requirements, procurement standards, WIOA regulations, and Local Workforce Development Board policies.

Selection Criteria

• Bachelor’s degree in Business Administration or a related field; relevant experience may be considered in lieu of education.
• Three years of experience in workforce development or contracts and procurement administration.
• 2+ years’ supervisory experience, including coaching, developing, and evaluating staff.
• Experience managing vendors, subrecipients, consultants, training providers, and professional service agreements.
• Proficiency in digital tools and instructional technology.
• Experience with Blackbaud and Cobblestone, preferred
• Experience working with federally, state, locally, or grant-funded programs.
• Proven track record of drafting, reviewing, negotiating, and administering contracts and agreements.
• Strong knowledge of WIOA programs, American Job Center operations, Local Workforce Development Boards, and public workforce systems preferred.
• Certification in contract management, procurement, and/ or project management (preferred).

NOTE: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Equal Opportunity Employer