ADMINISTRATIVE ASSISTANT

Job Summary:

Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of the supported activities.

Duties and Responsibilities:

• Normally reports directly to the Head of a large NES Activity or a NEXCOM Group Division VP SVP.
• Conducts projects in support of programs and initiatives which involve conducting extensive research to gather and compile data and analyze information. Uses a variety of word processing spreadsheet database and graphics computer software.
• Prepares reports charts slides etc. for use by senior management in reviewing monitoring operations and making operational decisions.
• Receives and reviews incoming correspondence routes to appropriate person for action or prepares draft response. Ensures actions replies are completed within established time frames.
• Prepares a variety of correspondence reports etc. from rough draft or on own initiative ensures work products are clear complete and correct and conform to applicable procedures.
• Screens request for meetings or briefings for the senior management. Arranges meetings including space time and staff representations. Assembles background materials required for meetings and agenda items.
• Maintains division records logs manuals and other references.
• Arranges travel as required. Plans and maintains travel schedules prepares travel orders and claims.
• Orders tracks and reports expenses expenditures payroll office supplies travel etc. against budget.
• Receives visitors and telephone calls. Treats customers both internal and external with respect and courtesy.
• Performs responsibilities tactfully and diplomatically.
• Performs timekeeping functions.
• Performs other related duties as assigned

GENERAL EXPERIENCE: 3 years of experience performing general clerical duties such as filing typing copying binding scanning greeting or assisting visitors answering phone calls processing expenses sheets or invoices etc.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: 1-year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4-year bachelor s degree of general experience.

AND SPECIALIZED EXPERIENCE: 1 year of experience performing administrative duties for one or more management professionals such as preparing reports charts or slides for presentational purposes using word processing spreadsheet database and or presentational software taking accurate minutes of meetings organizing travel arrangements managing appointments writing letters or emails on behalf of managers maintaining computer or manual filing systems coordinating equipment repairs etc.