Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a busy CPA firm in Westlake Village, California. This contract position is ideal for someone who enjoys keeping operations organized, managing multiple priorities, and providing dependable support to both internal staff and clients. The person in this role will help maintain efficient office workflows, coordinate schedules, and assist with financial and administrative documentation in a client services environment.

Responsibilities:

• Scan, copy, file, and electronically store documents within company software systems.
• Provide phone coverage and route calls appropriately while supporting communication across four office locations.
• Order, organize, and maintain office supplies to ensure smooth daily operations.
• Coordinate food ordering, kitchen organization, and breakroom upkeep.
• Assist with meeting preparation, scheduling, and administrative support for company projects.
• Maintain organized digital and physical filing systems.
• Perform general office support duties as assigned.

• 3+ years of administrative support experience, preferably within a CPA firm, accounting environment, or other detail-focused services setting.

• Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.

• Ability to communicate by phone and email while delivering strong customer service.

• Strong organizational skills with the ability to manage confidential information and balance multiple deadlines.