Administrative Assistant - Campus Registrar (Berry)

Clerical/Technical Support Compensation Plan

Pay Grade: 3
Shift Type:  Full-Time
Wage/Hour Status: Non-Exempt
Reports To:  Principal

EMPLOYMENT BEGINS: As soon as possible 

PRIMARY PURPOSE:

• To assist the registrar and guidance office staff by processing and maintaining accurate school/student records and communicating registration and enrollment information to students, parents and the school community.

QUALIFICATIONS: 
Education/Certification:

• High School Diploma or equivalent

SPECIAL KNOWLEDGE/SKILLS:

• Computer related skills with keyboarding experience.

EXPERIENCE:

• Prior successful experience as a school or office secretary preferred.

MAJOR RESPONSIBILITIES AND DUTIES:

• Make and receive telephone calls, and take messages.
• Assist registrar with coding of schedules.
• Enter registration computer data for incoming and outgoing students.
• Enter data on computer regarding student schedules, and address changes.
• Respond to inquiries regarding enrollment, withdrawals, and transcripts to other school districts and public agencies.
• Maintain, update, and provide student records.
• Assist in registering and scheduling students as directed.
• Assist with summer school enrollment.
• Assist with online enrollment and student information system parent portal.
• Perform other duties as assigned.
• Assist in summer school enrollment (For High School)
• Type letters and copy transcripts for students entering college (For High School)
• Assist with progress reports and teacher grade checks each six-weeks (For High School)
• Manage graduation and baccalaureate duties such as ordering verifying diplomas, diploma covers, and drafting programs for print shop. (For High School)
• Compile daily attendance update. (For High School)

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:
Mental Demands:

• Reading and comprehending simple instructions, short correspondence, and memos.
• Writing simple correspondence and effectively presenting information to individuals.
• Maintaining emotional control under stress.
• Interact with the public and other staff and occasionally meet multiple demands from several people.

Physical demands/environmental factors:

• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
• Occasional lifting and/or moving of up to 20 lbs.
• Standing, walking, talking, and hearing.
• Low noise level in work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.