Administrative Associate V

St Charles, MO, USA | Hourly | 56,741.77 per year | Full Time

| Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits

Job Title

Administrative Associate V

Department

Community Development

Posting Date

May 15, 2026

Closing Date for Resumes/Applications

Open Until Filled

Salary

$56,741.77- $79,438.47/ Annually

Comprehensive, Cost Effective Benefits Package:

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt

Non-Exempt

Status

Full time

The purpose of this position is to perform support functions, records management, reception, internal and external customer service, data entry tasks as part of a cross functional team.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Receives citizens' concerns and questions related to zoning and code enforcement issues.

• Prepares reports to Staff, Administration and Council regarding permits and other tracked data.

• Enters data into the Department's various data base systems for building permits, work orders, code enforcement, and other planning activities.

• Schedule inspections and prepare permits, certificates of occupancy, and other similar documents.

• Provides information and advice to applicants regarding required documentation, applications, schedules, fees, deadlines, and turn-around time, for permits and contractor licenses.

• Assists applicants who apply to various Boards and Commissions, reviews applications for completeness.

• Assist with mailings for Planning & Zoning Commission and Board of Adjustment, and other similar bodies and correspondence as needed.

• Maintain Department accounts, and financial records.

• Attend various board and committee meetings as assigned.

• Administrative and clerical duties as assigned.

• Responds to a high volume of customer contact including phone, email, and in person.

Minimum Training and Experience Required

• High school diploma or equivalent or vocation/technical training.

• Prior Customer Service experience.

• Basic Microsoft Office abilities .

• Knowledge of industry specific software (government records) .

• Any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Physical Abilities Required to Perform Essential Job Functions

• Ability to work under safe and comfortable conditions where exposure to heat, cold, dusts, electrical current, bright/dim light and repetitive keyboard use poses little to no risk of injury.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify