Personal & Administrative Assistant

Personal & Administrative Assistant

A prestigious hedge fund in Greenwich is looking for a driven Personal Assistant to join their close-knit administrative team. In this position, you will work directly under an established Lead Executive Assistant to support two Executives and their families. Hours: Monday through Friday, 8:30 AM – 5:00 PM (with slight flexibility based on daily demands (not a true 24/7 or heavy after-hour work role) Location: On-site 5 days/week at the Greenwich corporate office (conveniently located near the train station with on-site parking). Compensation Range: $80,000 – $130,000 base salary commensurate with experience + annual discretionary bonus Benefits: Comprehensive medical and dental coverage fully paid for employees, 15 days' vacation, 401(k) plan; and a daily lunch stipend Core Responsibilities: Collaborate with the Lead EA to manage busy executive schedules, coordinate domestic/international travel logistics, and maintain personal appointments for the families. Manage day-to-day household operations and personal errands, such as handling returns, purchasing gifts, coordinating vehicle maintenance, and managing household vendors. Build and maintain comprehensive tracking spreadsheets (using Excel and Google Sheets) for contact directories, seasonal mailing lists, service providers, and administrative trackers. Serve as a professional conduit for phone calls and communications with internal leadership, external partners, and household staff. Deliver occasional backup support for the office receptionist, covering lunch breaks, conference room logistics, and attendance tracking. Execute confidential ad-hoc business and personal projects with absolute discretion and precision. What We Are Looking For: 2 to 15+ years of relevant experience, though we are open to top-tier candidates starting from 1+ year of strong administrative or personal assisting history. Enthusiastic and committed to operating in a dedicated #2 support capacity. Resilient, adaptable, and tactful when navigating competing requests across multiple principals and family members. Outstanding follow-up instincts with an assertive, resourceful approach to problem-solving. Impeccable attention to detail. A valid driver's license, clean driving record, and reliable access to a personal car. Please submit your resume to apply!