Executive Assistant

Senior Executive Assistant / Administrative Assistant

We are seeking an experienced and highly organized Senior Executive Assistant / Administrative Assistant to provide high-level administrative and operational support to executives and leadership. This individual will serve as a key point of contact for information and communication, while managing a variety of administrative functions, confidential information, meetings, documents, and office activities.

The ideal candidate is a polished professional who can work independently, exercise sound judgment, manage competing priorities, and maintain a high level of confidentiality. Strong attention to detail and the ability to anticipate the needs of executives and leadership are essential.

Key Responsibilities

• Provide high-level administrative and executive support to senior leadership and executives.
• Manage day-to-day administrative activities and ensure priorities and deadlines are effectively managed.
• Oversee general office functions, including ordering supplies, maintaining records management systems, and assisting with basic bookkeeping and financial administration.
• Review and approve invoices, reports, memos, letters, financial statements, and other business documents for accuracy and completeness.
• Review corporate documents, records, and reports and ensure information is properly maintained and distributed.
• Read and analyze incoming correspondence, memos, submissions, and reports to determine their significance and appropriate distribution.
• Prepare agendas, meeting materials, presentations, and supporting documentation for executive, committee, board, and other meetings.
• Coordinate and make arrangements for meetings, conferences, and other events.
• Assist with event planning, budgeting, scheduling, and logistical coordination.
• Maintain organized and confidential files, records, and business information.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate communications and information between executives, employees, departments, and external contacts.
• Track action items, follow-ups, deadlines, and other executive priorities.
• Prepare and edit correspondence, presentations, spreadsheets, reports, and other documents.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide guidance, mentoring, and constructive feedback to administrative staff as needed.
• Identify administrative needs and proactively recommend improvements to processes and procedures.
• Perform other administrative duties and special projects as assigned.

Required Skills & Qualifications

• 10+ years of professional administrative or executive support experience.
• Previous experience providing direct support to executives and/or senior leadership is required.
• High school diploma or GED required.
• Excellent verbal and written communication skills.
• Exceptional organizational and time-management abilities.
• Ability to independently manage multiple priorities and competing deadlines.
• Strong attention to detail and follow-through.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal and customer service skills.
• Experience with event planning, budgeting, scheduling, and coordination.
• Strong leadership and mentoring abilities, including the ability to provide constructive performance feedback.
• Ability to exercise sound judgment and work independently with minimal supervision.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint .
• Professional demeanor and the ability to interact effectively with executives, employees, clients, and other stakeholders.

Ideal Candidate

The successful candidate will be a seasoned administrative professional who is comfortable operating in a fast-paced environment and supporting senior-level leaders. They should be proactive, resourceful, highly organized, and capable of handling confidential information and sensitive situations with professionalism.

This job is In-Person. Pay Range: Hourly $35.00 to $38.00. We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.