Human Resources Assistant

Human Resources Assistant

Clackamas County Department of Human Resources is looking for a motivated, detail-oriented professional with a background that demonstrates a high level of confidential administration experience, and who has strong skills in problem-solving, collaboration, and critical analysis.

The Director's Office within Human Resources is seeking qualified applicants for a Human Resources (HR) Assistant. The purpose of the Director's Office program is to provide HR direction, executive consultation and policy decision services to the Board of the County Commissioners, County Administrator, County Departments and Employees so they can have a strategic partner to achieve their strategic and operational goals.

Under general supervision, the HR Assistant performs a variety of duties in support of the Department of Human Resources. This position will apply established human resource guidelines, rules, policies, and procedures to carry out assigned duties.

The HR Assistant is the first point of contact for employees and visitors to the department. The position requires professionalism, discretion, strong problem-solving skills, and a commitment to providing excellent customer service in a confidential environment. This is a customer-facing role that supports both County employees seeking HR assistance and internal HR staff, contributing to a positive and responsive service experience.

Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

This job posting closes at 11:59 p.m. (Pacific Time) on Monday, June 29, 2026. Please note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

Recruitment Timeline:

Excel and Word Testing: Week of June 29th

First Interviews: Week of July 13th

Second Interviews: Week of July 20th

Target Start Date: August 17th

Please note: This timeline is subject to change based on department needs.

Annual Pay Range: $65,860.363 - $85,636.678

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

Required Minimum Qualifications/Transferrable Skills:

A minimum of two (2) years in an administrative role with experience supporting Human Resource tasks and activities that would likely provide the required knowledge and skills to perform the responsibilities of the position.

A minimum of one (1) year providing direct customer service in an administrative role.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and SharePoint).

Technical skills required to learn new software applications.

Prior experience handling confidential business matters and information with discretion.

Strong interpersonal and communication (oral and written) skills.

Experience establishing and maintaining cooperative, positive working relationships with internal and external partners.

Preferred Qualifications/Transferrable Skills:

Two (2) years direct experience working in a role within a Human Resources department.

Experience working in the public sector.

Experience entering data into a database.

Experience working with PeopleSoft software.

Important Information

Candidates selected to advance in the recruitment and selection process will be required to complete Microsoft Excel and Word proficiency assessments.

Typical Tasks

Typical tasks include but are not limited to:

Front Desk & General Office Operations

Provide front desk customer service for walk-in and walk-up visitors.

Answer phones, return voicemails, and route inquiries appropriately.

Assist with copy room equipment and supply needs.

Process incoming mail, including risk-related correspondence.

Monitor and respond to administrative inbox requests.

Coordinate room reservations, walk-up requests, and shared calendar scheduling.

Provide A/V setup, support, and basic troubleshooting.

Maintain and update phone lists and evacuation rosters.

Coordinate kitchen operations, shared duties, and annual schedule updates.

Submit Facilities work orders and surplus requests as needed.

Collect and date-stamp benefits-related paperwork.

Process retiree benefits payment documentation.

Maintain and compile information to prepare reports.

Financial Administration

Process travel and training requests.

Process vouchers, interfund documents, and validate invoices in accordance with contracts.

Resolve discrepancies and monitor status of payments through PeopleSoft Finance.

Stay current on Finance Department processes to ensure accurate transactions and compliance.

Coordinate department purchases and maintain electronic financial records.

Support contract management: draft requests, monitor renewals, and track data.

Reconcile purchasing card transactions and assist with reports for the HR program budget.

Director's Office & Administrative Support

Process employee ID badge requests and access changes.

Provide all-staff administrative support, including preparation of packets, presentations, and meeting minutes.

Support safety committee operations, including meeting coordination, posting minutes, and participating in inspections.

Maintain and update intranet and internet content.

Maintain phone and evacuation lists.

Assist with project management tasks such as: scheduling, documentation, tracking, and coordination.

Personnel & Records Management

Support and create personnel action forms.

Coordinate and track performance evaluation process.

Provide support for the employee recognition program.

Review documents, determine appropriate release of records, coordinate access, and tracking of all released files.

Consult with supervisor or County Counsel as needed to determine which documents may be released and any additional approval required prior to release.

Key Competencies

Working knowledge of: Office practices and procedures; record-keeping principles; basic research methods; customer service techniques; basic math, including simple statistical calculations; English composition, grammar, and spelling; and the use of human resource information systems, word processing, and spreadsheet software.

Some knowledge of: Principles and practices of human resources administration, and applicable federal, state, and local laws, regulations, policies, and procedures related to assigned HR functional areas.

Ability to: Read, understand, and apply complex forms, documents, policies, and technical language; interpret and apply relevant laws and guidelines; communicate clearly and effectively, both orally and in writing; build and maintain effective working relationships with HR staff, County employees and officials, external agencies, vendors, and the public; perform basic calculations for research and administrative tasks; collect, organize, analyze, and summarize data; and operate standard office equipment and software applications.

Work Schedule

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework and based on the Department's business needs. The selected candidate will be required to work 100% on-site for at least the first six (6) months to support onboarding and training. Following this period, the schedule will transition to three (3) days on-site and one (1) day remote per week.

Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

Benefits Information

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost