Project Coordinator

Veteran Firm Seeking a Project Coordinator (In-Building Wireless) for a Full-Time Onsite Assignment in Washington, DC

My name is Stephen Hrutka, and I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain, and IT Staffing.

We want to fill a Project Coordinator (In-Building Wireless) role for the Office of Unified Communications (OUC) in the DC Government.

The ideal candidate is a DMV resident with 6-10 years of project coordination experience, expertise in workflow-oriented program management software, and a background in tracking program progress within an enterprise environment.

If you’re interested, I'll gladly provide more details about the role and further discuss your qualifications.

Thanks,

Stephen M Hrutka

Principal Consultant

Executive Summary: HRUCKUS is looking for an experienced Project Coordinator (In-Building Wireless) to support the OUC’s IBW Program by managing new building applications, facilitating communication between stakeholders, and ensuring program activities adhere to established compliance workflows.

Position Description: The Project Coordinator facilitates communication between building owners, the Department of Buildings, and the Fire Marshal’s office, ensuring program activities follow established workflows. Responsibilities include comprehensive documentation, reporting, and oversight of program deliverables, reporting directly to either the OUC CIO or the radio system manager.

Position Responsibilities:

• Coordinate and support IBW team tasks, including communication with building owners, integrators, testing companies, DOB, Fire Marshals, and other related agencies.
• Track program deliverables, monitor requests, respond, and assign resources as needed.
• Schedule, assign, and track OUC commitments and deliverables.
• Ensure authorizations, acceptance tests, and annual inspections are executed and documented.
• Support planning for systems development, maintenance, upgrades, and IT services (non-technical).
• Monitor annual testing deadlines, send reminders, and issue compliance notices.
• Work with Fire Marshal Office and DOB to enforce compliance and ensure IBW requirements are met for occupancy permits.
• Provide monthly program reports, including status updates and metrics.
• Review and recommend approval of invoices related to BDA monitoring services.
• Ensure maintenance of OUC-managed and District-owned BDAs.
• Coordinate testing with Motorola system managers as needed.
• Escalate and manage interference incidents, including communication with the FCC.
• Communicate incidents to stakeholders per existing escalation procedures.
• Collaborate with internal and external stakeholders to gather requirements and align program objectives.

Required Qualifications:

• 6-10 years of experience in project support and coordination.
• 6-10 years of experience tracking program progress against the project plan in an enterprise environment.
• 6-10 years of experience preparing status reports.
• 6-10 years of experience with workflow-oriented program management software.
• 3+ years of experience with practices and concepts associated with performance monitoring and quality assurance.
• 3+ years of experience with operational processes associated with a well-defined workflow.
• 3+ years of experience in coordinating and managing a multi-agency stakeholder sponsored program.
• 3+ years of experience with methods to develop requirements and scopes of work required to maintain equipment.
• 3+ years of experience providing status reports on key performance metrics utilizing data collected from information systems.
• 3+ years of experience with customer support, problem resolution databases, and troubleshooting techniques.

Minimum Education/ Certification Requirements: Bachelor’s degree in management or related field or equivalent experience

The target annual salary is $73,696.00 - $78,960.00.