Office Services Coordinator

Office Service Coordinator

We are seeking a reliable and organized Office Services Coordinator to support daily office operations and workplace services. This role is responsible for maintaining common areas, replenishing office and kitchen supplies, coordinating mail and shipping activities, and supporting facility-related needs.

Responsibilities include:

• Office & Breakroom Support: Maintain and replenish beverages, snacks, and supplies in conference rooms, break areas, and common spaces. Ensure coffee stations are stocked, cleaned, and operating properly, including cleaning coffee machines and replenishing supplies. Monitor inventory levels and communicate supply replenishment needs. Restock copier paper and other office consumables as needed. Maintain cleanliness and organization of shared office spaces.
• Mail & Shipping: Pick up mail from the Des Plaines Post Office on a regular basis. Process outgoing mail and FedEx shipments. Assist with mailing accounts payable checks and other business correspondence.
• Facilities Support: Conduct routine office walkthroughs to identify maintenance issues. Submit and track work orders for facility-related needs. Monitor emergency equipment and replace batteries as needed. Assist with office setup and support for meetings and events.
• Administrative Support: Coordinate delivery and distribution of office supplies and groceries. Assist with executive meeting support, including occasional lunch pickup. Provide general office and administrative support as needed.

Must have:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks independently.
• Customer service mindset and professional communication skills.
• Ability to lift and carry office supplies and packages.
• Proficiency with basic office equipment and technology.

Requirements:

• Valid driver's license and reliable personal transportation required.
• Ability to travel locally for mail pickup, supply runs, and other business-related errands.
• Ability to work on-site during regular business hours.