Production Assistant

Production Assistant

EventEQ is seeking a Production Assistant to provide essential behind-the-scenes support for live events. This role is critical to keeping productions organized, accurate, and on track by supporting quoting, documentation, billing, scheduling, and communication across teams. If you are detail-oriented, deadline-driven, and enjoy supporting live events from the operational side, this is a great opportunity to join an industry leader.

EventEQ, a division of Entertainment Technology Partners (ETP), delivers innovative audiovisual solutions for meetings, conventions, corporate events, live productions, and entertainment experiences nationwide. We are committed to technical excellence, exceptional client service, and creating unforgettable event experiences.

As a Production Assistant, you will support operational workflows that help ensure successful event execution from initial quote through final billing.

Quoting Support Assist with quote preparation and updates to ensure accuracy, efficiency, and profitability

Documentation Management Request, collect, track, and maintain client documentation including certificates of insurance, credit requests, tax exemption certificates, terms and conditions, and signed agreements

Billing & Invoicing Support Partner with Account Executives to ensure deposits, invoicing, and billing processes are completed accurately and on time

Deadline Management Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines while communicating reminders and escalating missed deadlines when necessary

Crew & Show Coordination Ensure crew schedules, event documentation, and show information are accurately posted and maintained within internal systems

Equipment & Labor Verification Assist Account Executives with reviewing equipment and labor requirements to ensure quote accuracy

Expense Processing Review technician expense submissions and assist with approval workflows

Reporting & Communication Monitor Open Quote Reports and communicate updates to internal stakeholders

Administrative Support Provide day-to-day operational and administrative assistance to support successful event execution

Cross-Functional Collaboration Work closely with Account Executives, Operations, Production, and Technical teams to maintain efficient workflows and communication

Strong attention to detail and organizational skills

Excellent written and verbal communication abilities

Ability to manage multiple priorities in a fast-paced environment

Strong time management and problem-solving skills

Ability to work effectively in a collaborative team environment

Comfort working with deadlines and time-sensitive information

Experience in event production, operations, administration, or project coordination is a plus

Proficiency with Microsoft Office and business software systems preferred

Live Event Industry Exposure Support exciting events, productions, and experiences nationwide

Career Growth Gain valuable experience within a growing entertainment technology organization

Collaborative Culture Work alongside experienced professionals who value teamwork, innovation, and excellence

Dynamic Environment No two days are the same in the fast-paced world of live events

Comprehensive Benefits Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company match, and paid time off for eligible employees

EventEQ is a Tobacco-Free and Drug-Free Workplace and an Equal Opportunity Employer. We participate in E-Verify and comply with all applicable leave laws, including FMLA.

Ready to support world-class live events and help deliver exceptional client experiences? Apply today and take your career Beyond Technology with EventEQ.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.