Legal Secretary- 3666169

Job Description

Job Description

Job Title: Legal Secretary

Location: Newport Beach, CA 92660

Salary/Payrate: $100K - $115K, bonus, profit sharing and excellent benefits

Work Environment: Hybrid (2 of days WFH)

Term: Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

 

 

Job Description:

We are looking for Legal Administrative Assistants (LAA) with 5-10 years of litigation experience in civil litigation to join our team. This role requires a team player with full knowledge of filing in federal and state courts, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Probate and Appellate experience is a plus!

 

Responsibilities:

• Compose drafts and revise legal documentation, reports, correspondence, memoranda, discovery, pleadings and other legal documents from written and/or oral drafts, proofread and correct spelling and usage errors.
• Perform administrative tasks such as filing, coding and organizing documents, entering client billable time, and opening new files.
• Prepare, finalize and submit court filings (electronic and physical) with state and federal courts as required by assigned attorney’s practice and serves legal documents as needed.
• Oversee organization of case files and maintain notebooks and records as needed.
• Sort, scan and process incoming mail, utilize appropriate delivery services when necessary and follow up on timely delivery.
• Initiate conflict of interest memoranda, opening of new files with the file room personnel; maintain client and general files as needed.
• Schedule conferences and depositions and maintain calendars for attorneys and paralegals.
• Responsible for the coordination of travel, including airline reservations/ online check-ins, hotel reservations, ground transportation, etc.
• Arrange for reservation of conference rooms and greet clients and guests.
• Assist with time/billing entries as needed; edit pre-bills as necessary.
• Utilize internal data sources such as the document management system and website searches to retrieve information for attorneys.
• Retrieve electronic court decisions through websites or services such as Westlaw.
• Perform back-up Legal Support Team duties when needed and assist colleagues as needed.
• Proactively demonstrate effective teamwork and communication with team members and all firm personnel; actively participate in regular team meetings to discuss current projects and workflow; and take personal responsibility for regular exchange of information and training tips with team members for maximum job effectiveness.

 

Qualifications/Requirements:

• High School Diploma or GED required; undergraduate degree or some college is preferred.
• Five to ten years of administrative or legal litigation secretarial experience in relevant practice area.
• Full knowledge of filing in federal and state courts.
• Probate and Appellate experience is a PLUS!
• Must have docketing/calendaring experience.
• Proficiency in Microsoft Word and Outlook, basic knowledge of Excel, PowerPoint and general database systems; working knowledge of current technology to include imaging and scanning applications.
• Ability to adapt to change and balance competing demands in a fast-paced environment.
• Confidence, adaptability, attention to detail, and ability to take ownership and monitor a caseload.
• Strong interpersonal communication to include collaboration skills.
• Must be self-motivated, energetic, possess the ability to take direction well, and collaborate as a team member.
• Ability to develop trust and maintain confidentiality.
• Ability to successfully perform position requirements with excellent organizational, time management, and prioritization skills required.