Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to support payroll operations for a real estate property and facilities management organization in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who thrives in a deadline-driven environment and can manage payroll activities with precision across multiple jurisdictions. The person in this role will help ensure employees are paid accurately, records remain current, and payroll practices align with applicable regulations while providing responsive support to internal teams and staff.

Responsibilities:
• Administer payroll cycles on a weekly, biweekly, or semimonthly basis, ensuring timely and accurate employee compensation.
• Examine timekeeping entries, pay adjustments, and attendance details to confirm payroll data is complete and correct before processing.
• Update and maintain payroll information for employee status changes, compensation revisions, deductions, and separations.
• Apply federal, state, and local payroll requirements to support ongoing compliance across multi-state payroll activity.
• Review payroll registers and related reports, resolve inconsistencies, and document corrections as needed.
• Manage withholdings and deductions such as garnishments, child support, benefit elections, and tax-related items.
• Work closely with human resources and accounting partners to address payroll issues, reporting needs, and employee record changes.
• Contribute to month-end close activities, audit preparation, management reporting, and year-end tasks including W-2 support.
• Respond to employee payroll questions regarding earnings, taxes, deductions, and established payroll procedures.• At least 2 years of hands-on payroll processing experience in a business environment that requires strong attention to detail.
• Experience handling multi-state payroll with a strong understanding of payroll compliance obligations.
• Background supporting payroll for a workforce of 100 or more employees is preferred.
• Familiarity with payroll platforms such as ADP Workforce Now, Paychex, Ceridian, or comparable systems.
• Strong Excel skills with the ability to review data, reconcile information, and prepare reports.
• High level of accuracy, organization, and attention to detail when working with sensitive payroll information.
• Ability to communicate clearly and provide effective support to employees and cross-functional teams.