Remote Executive Assistant to Practice Manager PT Time Zone

Executive Assistant

Seeking an exceptional executive assistant to serve as the trusted right hand to the Practice Manager. This is a high-impact role supporting the executive responsible for organizational strategy, physician leadership, business development, finance, operations, legal and HR initiatives, payer contracting, and long-term growth.

We are not looking for a traditional administrative assistant. We are seeking a highly organized, proactive, and resourceful professional who thrives in a fast-paced environment and enjoys bringing organization, clarity, and momentum to complex work. The ideal candidate anticipates needs, exercises excellent judgment, communicates professionally with executives and physicians, and becomes a trusted partner to executive leadership.

Primary Responsibilities

• Manage and prioritize the Practice Manager's inbox, including drafting correspondence and identifying items requiring immediate attention.
• Coordinate and manage an executive-level calendar, meetings, and travel arrangements.
• Track action items, deadlines, and follow-up from meetings to help ensure projects move forward.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate communication with physicians, attorneys, hospitals, vendors, consultants, and internal department leaders.
• Assist with organizing projects and maintaining timelines across multiple initiatives.
• Anticipate administrative needs, solve routine problems independently, and help remove barriers that impact executive productivity.
• Maintain strict confidentiality and professionalism while handling sensitive information.
• Perform other executive support and administrative duties as assigned.

Ideal Candidate

The ideal candidate is proactive, highly organized, and enjoys supporting a busy executive in a fast-paced environment. They are an excellent communicator, exercise sound judgment, and are comfortable managing multiple priorities while maintaining a high level of accuracy and professionalism.

Candidates should have:

• 3+ years supporting senior executives (CEO, COO, Founder, Practice Administrator, or equivalent)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to prioritize competing responsibilities and adapt to changing priorities
• High level of discretion when handling confidential information
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, and PowerPoint)
• Strong technology aptitude with the ability to quickly learn and effectively utilize multiple business platforms, including Microsoft 365, Salesforce, Notion, electronic health record (EHR) systems, project management software, and AI productivity tools such as ChatGPT or Microsoft Copilot
• Healthcare experience is preferred but not required

What Success Looks Like

A successful executive assistant is organized, dependable, proactive, and solutions-oriented. They help keep executive priorities on track, ensure timely follow-up on commitments, and create efficiency by managing day-to-day administrative responsibilities with professionalism, sound judgment, and attention to detail. They are comfortable working independently, anticipate needs before they arise, and become a trusted extension of the Practice Manager, allowing executive leadership to remain focused on the strategic priorities that drive Align's continued growth.

Health benefits, 401K