Staff Accountant - Hotels

Job Description

Job Description

The Staff Accountant is a hands-on corporate accounting position supporting GF Hotels & Resorts' multi-property hotel accounting organization. The role completes assigned accounting processes and recurring deliverables accurately and on time while developing a broad understanding of hotel operations, cash management, the general ledger, balance sheet, P&L, and month-end reporting. The position is intentionally cross-functional. Staff Accountants will be cross-trained across operational accounting, corporate accounting support, property transitions and exits, tax and payroll support, and special projects.

The successful candidate demonstrates initiative, attention to detail, responsiveness, sound follow-through, a willingness to learn, and a commitment to supporting Controllers and the Accounting & Finance team.

Operational Accounting & Cash Management

• Prepare and maintain assigned property cash-flow forecast files, including updating actual activity and supporting forecast assumptions.

• Update assigned cash sheets with bank, accounts payable, check-run, and other relevant activity.

• Prepare bank, cash, and credit-card reconciliations; research and document reconciling items through resolution.

• Run and review applicable AP aging reports, support check-run requests, and follow up on open items as assigned.

• Enter, review, and track checks and other banking activity; assist with positive-pay or bank-upload support when assigned.

• Assist with expense reports, supplemental-pay or insurance-related postings, and other recurring operational accounting processes.

• Investigate discrepancies between source systems, bank activity, supporting reports, and accounting records.

• Maintain complete, organized, and review-ready workpapers. General Ledger, Balance Sheet & Month-End Close.

• Prepare assigned journal entries, accruals, account analyses, and supporting schedules.

• Prepare or assist with balance-sheet reconciliations and account roll-forwards.

• Complete assigned month-end checklist items by established deadlines and record completion status accurately.

• Assist Controllers with P&L review, balance-sheet review, and research of unusual or unexpected activity.

• Retain sufficient support and explanatory notes so a reviewer can understand the work performed, open items, and required follow-up. Corporate Accounting & Organizational Support

• Support the EVP of Finance, Vice Presidents, Regional Controllers, and Controllers with schedules, research, reporting, and follow-up.

• Maintain assigned accounting organizational charts, property lists, P&L cover sheets, trackers, and document workflows.

• Support internal-audit billing and tracking, legal-invoice allocations and payment tracking, and other corporate or property rebills as assigned.

• Assist with incentive schedules, check-request support, management-fee or departmental billings, and other recurring corporate deliverables as assigned.

• Respond professionally and promptly to requests from Accounting & Finance, Legal, Sales & Marketing, Human Resources, property teams, and approved vendors. Payroll, Tax & Compliance Support

• Assist with payroll accounting, payroll-related reconciliations, supplemental-pay activity, and wage-garnishment or payroll service rebills as assigned.

• Assist with sales, occupancy, and other tax-related schedules, checks, reconciliations, and trackers.

• Provide accurate supporting documentation for tax filings, audits, internal reviews, and other information requests.

• Follow established approval, documentation, segregation-of-duties, and record-retention requirements. Property Transitions, Exits & Special

Projects

• Assist with accounting activities for hotel transitions, openings, exits, wind-downs, and post-close properties.

• Maintain assigned exit-billing, BAF, LMS, IBA, legal, or other transition-related schedules and trackers.

• Assist with open-bank-account activity, outstanding AP, cash activity, reconciliations, and supporting documentation for exited properties as assigned.

• Participate in process-improvement projects, systems work, data cleanup, financial research, and other special assignments.

Controller & Team Support

• Provide flexible accounting support across multiple hotel properties and operating structures. • Work directly with assigned Controllers and Regional Controllers to clarify priorities, obtain information, and close outstanding items.

• Provide temporary support for vacancies, transitions, peak workloads, and other business needs.

• Participate fully in training and cross-training; maintain process notes and help develop or improve standard operating procedures.

• Develop familiarity across multiple accounting areas rather than operating solely within one task category.

ACCOUNTABILITY EXPECTATIONS

• Own assigned work. Take responsibility for the deliverable from assignment through completion, including follow-up and documentation.

• Meet deadlines. Plan recurring work proactively and identify competing priorities before a deadline is at risk.

• Communicate promptly. Acknowledge assignments, respond during working hours, attend required meetings, and provide timely status updates.

• Escalate early. Raise missing information, access issues, approval delays, or unresolved accounting questions before the deadline is missed.

• Research before escalating. Review available source documents and systems, identify the variance or open question, and explain what has already been investigated.

• Produce review-ready work. Ensure schedules, reconciliations, check requests, and trackers are accurate, supported, organized, and understandable.

• Document open items. Clearly identify outstanding amounts, responsible parties, next steps, and expected resolution dates when known.

• Learn and cross-train. Retain and apply training, maintain process notes, ask thoughtful questions, and build end-to-end process knowledge.

• Understand the purpose. Connect task-level work to cash, the general ledger, financial statements, internal controls, and property operations.

• Bachelor's degree in Accounting, Finance, or a related discipline preferred, or equivalent relevant accounting experience.

• General ledger, bank reconciliation, cash management, accounts payable, or month-end experience preferred.

• Hotel or multi-property accounting experience helpful but not required for a candidate with strong fundamentals and demonstrated ability to learn.

• Strong proficiency with Microsoft Excel and Microsoft 365; ability to work accurately with large schedules, formulas, and recurring templates.

• Experience with M3, ProfitSword, hotel PMS platforms, banking portals, or other accounting systems preferred.

• Strong analytical, organizational, documentation, and time-management skills.

• Ability to manage multiple properties, stakeholders, recurring deadlines, and shifting priorities in a fast-paced environment.

CORE COMPETENCIES

• Accuracy and attention to detail • Accountability, ownership, and follow-through.

• Organization and effective prioritization.

• Problem-solving, curiosity, and sound judgment.

• Clear, proactive, and professional communication.

• Collaboration and service orientation.

• Adaptability, resilience, and sense of urgency.

• Technology aptitude and continuous-improvement mindset.

• Willingness to learn and accept coaching.

GF HOTELS & RESORTS | ACCOUNTING & FINANCE WORKING EXPECTATIONS

• The position is based at the GF corporate office and follows the work-location schedule established by the Company for the role. The schedule may be adjusted based on training, collaboration, performance, or business needs.

• The standard workday is 9:00 AM to 5:00 PM. Availability, responsiveness, meetings, productivity, and deliverable expectations apply equally whether working in the office or remotely.

• Remote workdays, when authorized, are regular working days. Personal appointments and outside responsibilities must not interfere with established working hours, meetings, responsiveness, or deliverables.

• Reliable attendance, punctuality, active participation in training, and timely communication are essential functions of the role.

• The position may periodically require extended hours during month-end close, transitions, audits, or other peak business periods.

CAREER DEVELOPMENT: This role is intended to build strong accounting fundamentals and broad hotel-finance experience. Demonstrated mastery of assigned responsibilities, consistent ownership, improved technical capability, sound judgment, and the ability to support progressively more complex work may provide a development path toward an Assistant Controller position.

JOB DESCRIPTION ACKNOWLEDGMENT This job description describes the primary duties and expectations of the position. It is not intended to be an exhaustive list of every duty. Assignments and responsibilities may be adjusted based on business needs. Employment remains subject to applicable company policies and governing law

GF Hotels and Resorts, based in Philadelphia, Pennsylvania, is a full-service hospitality ownership and management company that, through its operating affiliates, works on behalf of a variety of individual owners, real estate funds, and institutional lenders. GF believes in the enterprising spirit, with a promise of integrity and an overall passion for hospitality. 

At GF, we believe that people are the key to our success. We offer health insurance, paid time off, ongoing learning opportunities, competitive compensation, plus a great culture.