Office Administrator
Tutor Perini Corporation
Office Administrator
Tutor Perini O&G Joint Venture is the company selected to execute construction of the Manhattan Jail Project in New York. Tutor Perini O&G JV is seeking an Office Administrator to join the project in Manhattan, NY.
DESCRIPTION:
As a Office Administrator at Tutor Perini, reporting to Senior Project Manager you will have the opportunity to:
- Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite
- Provide general support for site visitors
- Maintain the field office services and supplies including office supplies, office equipment and employee supplies
- Scheduling of office spaces and maintenance of seating charts and signage
- Coordinate any office repairs or maintenance necessary
- Aid with onboarding new employees and ensuring they have all the equipment and access needed for success
- Run project reports as required for the project team and for record purposes
- Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed
- Route Documents for approvals and signatures using Sign-Now electronic signature processes
- Process Expense reports and credit cards for project Mgmt. team
- Co-ordinate travel and accommodation arrangements when necessary
- Completion and tracking of new employee access and equipment transfer requests
- Assemble and file necessary documentation for archiving along with the project team at the end of the project
REQUIREMENTS:
- Education: High school diploma required, Associate's degree preferred
- Construction industry experience preferred, but not required. Office experience highly desired.
- Ability to effectively communicate and participate actively in a critical role as part of a team environment
- Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
- Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
- Excel proficiency and use of overall MS Office Suite
- Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
- Egnyte or similar cloud platform content sharing experience a plus
- Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
OUR MISSION
We build critical infrastructure that creates a better world.
OUR VISION
We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.
Tutor Perini builds extraordinary projects, which need exceptional talent. Join us, to help build the critical infrastructure that creates a better world.
Equal Opportunity Employer
Vacancy posted 5 days ago
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