Office Administrator

Responsibilities Schedule and dispatch technicians to service calls and preventative maintenance visits. Answer phones and communicate professionally with customers, vendors, and property managers. Create and manage work orders, invoices, and service tickets. Follow up on estimates, approvals, and customer updates. Coordinate with technicians regarding scheduling, materials, and job statuses. Maintain organized records for invoices, COIs, maintenance agreements, and service reports. Assist with accounts receivable/accounts payable tasks. Update systems such as ServiceChannel, Corrigo, or customer portals when needed. Support general office operations and administrative tasks. Qualifications Previous administrative, dispatching, or office experience preferred. HVAC, construction, or service industry experience is a plus. Strong communication and customer service skills. Highly organized with strong multitasking abilities. Ability to work in a fast‑paced environment. Proficient with email, Microsoft Office/Google Workspace. Experience with invoicing and scheduling software is a plus. Experience: Required Employment: Part‑time Schedule: Monday – Friday, 10 am – 4 pm, flex schedule Salary: $16 – $20 hourly Starting time: Immediate start #J-18808-Ljbffr Anthony & Sons Mechanical