Administrative Assistant Beazley School of Nursing

Administrative Assistant Beazley School of Nursing

This position will provide administrative, technical, and general office support to the Beazley School of Nursing and to the Discipline Dean of Nursing. Support includes assisting with school of nursing office telephone and email communications, maintenance of program and student records and databases, and other clerical duties associated with office and program operations.

Functional Responsibilities:

• Provides clerical support to the Pathway Dean while working at the Virginia Beach Campus.
• Assist with entering class schedules, procurement, and textbook orders
• Receive and file course syllabi; checking for compliance with TCC standards.
• Maintain accurate/detailed files related to purchasing, expenditures, inventories, and student data.
• Keep accurate student files and meeting minutes.
• Maintain confidentiality as appropriate.
• Order, stock, and inventory supplies from the college warehouse for the pathway.
• Schedule appointments and meetings.
• Communicate with other departments throughout the college to process a variety of college documents.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff and Administration.
• Assist with preparing faculty contracts.
• Triage students, internal, and external customers to assess and meet their needs.
• Prepare and send standard office correspondence and forms.
• Complete workloads and reassigned time form submissions.
• Other duties as assigned

Special Assignments - May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications - Knowledge of and ability to use a variety of PC-based software, including Microsoft Office Suite. Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel. Knowledge of internet search techniques. Ability to work independently. Ability to communicate effectively orally and in writing.

Additional Considerations - Knowledge of nursing program admissions processes. Knowledge of state regulations related to purchasing. Knowledge of VCCS student information system.