Accounts Payable Clerk

Job Title: Accounts Payable Specialist
Job Description
This Accounts Payable Specialist role focuses on managing a digital accounts payable process, monitoring and responding to inquiries in a shared inbox, and accurately entering and updating invoices in an ERP system. You will work closely with a supportive team in a large headquarters environment and have the opportunity to grow long term by demonstrating strong effort, attention to detail, and a customer service mindset.
Responsibilities

• Monitor the accounts payable inbox in Microsoft Outlook on a daily basis, promptly fielding questions and supporting inquiries such as payment status and invoice details.
• Enter invoices accurately into the ERP system (Microsoft D365) and ensure all relevant information is complete and correct.
• Support the resolution of backlog items created by the recent transition to a fully digital AP process, including updating invoices and related data in the system.
• Respond to vendor and internal stakeholder inquiries in a professional, timely, and customer service-oriented manner.
• Perform data entry tasks related to accounts payable, including coding, matching, and processing invoices.
• Assist with reconciliations and basic accounts payable administration to maintain accurate records and support month-end activities.
• Use Microsoft Office tools, including Excel, to review, track, and reconcile accounts payable information as needed.
• Collaborate with team members, share information, and contribute to a positive, team-focused work environment.
• Maintain high attention to detail and follow established procedures to ensure accuracy and compliance in all accounts payable activities.
• Continuously learn and deepen understanding of the invoicing and AP process, proactively seeking clarification and support when needed.

Essential Skills

• Minimum of 1 year of accounts payable experience.
• Hands-on experience with Microsoft Outlook for managing and responding to email inquiries.
• Experience working in an ERP system, preferably Microsoft D365, for invoice entry and processing.
• Accounts payable skills including invoice processing, invoicing, and general payable administration.
• Proficiency with Microsoft Office, including Excel, for basic reconciliations and data review.
• Strong data entry skills with a focus on accuracy and attention to detail.
• Effective written and verbal communication skills to respond clearly and professionally to inquiries.
• Ability to work in a structured, digital AP environment and follow established processes.

Additional Skills & Qualifications

• Experience with ERP systems other than Microsoft D365 is considered an asset.
• Experience beyond basic QuickBooks usage, with exposure to more robust AP or ERP platforms.
• Customer service-oriented mindset and ability to build positive relationships with internal and external stakeholders.
• Team-oriented approach, with willingness to support colleagues and collaborate on resolving issues.
• Self-starter attitude, with eagerness to learn and understand the full invoicing and accounts payable process.
• Strong organizational skills and ability to manage multiple inquiries and tasks simultaneously.

Work Environment
This position is fully onsite at a large headquarters campus, providing access to a corporate office environment and a collaborative accounts payable team. The standard schedule is a regular 8:00 a.m. to 5:00 p.m. workday, with some flexibility available for unique needs. You will work primarily with Microsoft Outlook and an ERP system (Microsoft D365) in a 100% digital AP setting, supported by a team that is willing to train and invest in individuals who show effort and eagerness to learn. The culture emphasizes customer service, teamwork, and long-term growth opportunities for those who align with these values.
Job Type & Location
This is a Contract position based out of Newberg, OR.
Pay and Benefits
The pay range for this position is $22.00 - $22.60/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newberg,OR.
Application Deadline
This position is anticipated to close on Jul 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.