Executive Assistant, CEO Onsite in Brentwood

HarmonyCares Executive Assistant, CEO

HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.

Our Mission To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.

Our Shared Vision Every patient deserves access to quality healthcare.

Our Values The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.

Why You Should Want to Work with Us

• Health, Dental, Vision, Disability & Life Insurance, and much more
• 401K Retirement Plan (with company match)
• Tuition, Professional License and Certification Reimbursement
• Paid Time Off, Holidays and Volunteer Time
• Paid Orientation and Training
• Great Place to Work Certified
• Established in 11 states
• Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!

More details about the benefits we offer can be found at careers.harmonycares.com/benefits.

Responsibilities

The Executive Assistant, CEO provides high level administrative and operational support to the Chief Executive Officer and executive leadership team. This role is responsible for managing executive schedules, coordinating in-person meetings and events, and serving as a front-facing representative of the organization. This position plays a critical role in ensuring the smooth operation of the Nashville headquarters, supporting leadership interactions, and maintaining a high level of professionalism, discretion, and responsiveness in a dynamic environment.

Essential Duties and Responsibilities

• Manage complex, high volume calendars for executive leaders while prioritizing competing demands
• Coordinate travel, itineraries, and logistics
• Prepare materials for meetings, presentations, and board interactions
• Serve as primary onsite administrative support for executive leadership in Nashville
• Coordinate and support in person meetings and events
• Act as front desk reception for visitors and internal stakeholders
• Plan and execute onsite meetings including logistics, catering, and space coordination
• Ensure seamless execution of executive and leadership events
• Employees will be required to perform other job-related assignments as requested

In this role you may work with...

• Executive leadership
• Senior leadership
• Internal teams
• Visitors and guests
• Vendors

Qualifications

Required Knowledge, Skills and Experience

• High School Diploma or equivalent
• 5+ years of executive level support experience
• Strong organizational and communication skills
• Ability to handle sensitive information with discretion
• Sound judgement in prioritization and decision making
• Proficient with computers and working with MS Office Suite
• Previous experience in the healthcare industry preferred

Preferred Knowledge, Skills and Experience

• Associate's degree in business or a related field
• 8+ years of experience supporting C-suite executives

Pay Transparency

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.

Notice

HarmonyCares and HarmonyCares Hospice are not affiliated with Harmony Hospice Care. HarmonyCares Hospice does not conduct business in OH. HarmonyCares Hospice conducts business in MI, VA, WI, TX, IN, IL.